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Accounts Payable Specialist
Accounts Payable SpecialistLondon Approach • Vineland, NJ, United States
Accounts Payable Specialist

Accounts Payable Specialist

London Approach • Vineland, NJ, United States
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  • [job_card.permanent]
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Accounts Payable Specialist - Temp to Hire

Location : Vineland, NJ (100% Onsite)

Compensation & Details

  • Temp-to-Hire with strong intention to convert permanent within a few months
  • Perm Salary Range : $55,000-$65,000 (flexible if needed)
  • Pay Rate : $26-$31 / hr
  • Vaccination Requirement : None
  • Hours : 8 : 00 AM-4 : 30 PM, 30-minute lunch
  • Start Date : ASAP

Team Structure

Finance Department of 7 :

CFO, VP Finance, Controller, Assistant Controller, 2 Staff Accountants, 1 AR Specialist

Role reports to the Controller and Assistant Controller.

Reason for Opening

Backfill due to growth.

Ideal Candidate Experience

  • Associate's or Bachelor's degree preferred (open to training the right person)
  • 1+ year of dedicated AP experience
  • Experience with Dynamics NAV / Business Central is a strong plus
  • Hands-on experience with :
  • Invoice processing
  • Check runs
  • ACH and wire payments
  • Vendor management and documentation
  • Reconciliations
  • 1099 preparation
  • Someone curious, self-sufficient, and eager to learn
  • Comfortable offering ideas to streamline AP processes

    • Interview Process

  • Virtual interview
  • Onsite interview with Controller and Assistant Controller

    • Interview Prep Tip :

    They want someone proactive, independent, and comfortable working without micromanagement.

    Job Description - Accounts Payable Specialist

    Overview

    The Accounts Payable Specialist is responsible for accurate invoice processing, documentation management, and supporting month-end close. This role requires foundational accounting knowledge and strong attention to detail to maintain accurate financial records and support a smooth payables workflow.

    Key Responsibilities

  • Enter and process vendor invoices in Microsoft Dynamics NAV / Business Central
  • Review invoices for accuracy, match to purchase orders / receipts, resolve discrepancies
  • Apply correct GL account classifications using the company chart of accounts
  • Prepare weekly payments (checks, ACH, wires) following internal controls
  • Maintain organized vendor files (digital and physical) for audit readiness
  • Reconcile vendor statements and resolve missing invoices or overpayments
  • Support month-end close by preparing reports and ensuring timely AP entries
  • Identify unbilled liabilities and assist with accruals
  • Maintain prepaid schedules, recurring payments, and fixed payment tracking
  • Maintain Fixed Asset register, record depreciation, and prepare rollforward schedules
  • Ensure all vendor W-9s are collected and maintained
  • Prepare and submit annual 1099 filings
  • Assist with internal / external audits and provide historical AP documentation
  • Occasional office errands (post office, bank, etc.) as needed

    • Qualifications

  • Bachelor's degree in Accounting / Finance preferred (Associate's accepted with experience)
  • 3-4 years accounting experience, AP-focused
  • Strong understanding of GAAP and general ledger principles
  • Experience with Dynamics NAV / Business Central or similar ERP system preferred
  • Strong Microsoft Excel skills (VLOOKUP, PivotTables, formulas)
  • Ability to work independently, prioritize tasks, and meet deadlines
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