Payroll Administrator

Job Title : Payroll AdministratorJob Description

The Payroll Administrator will be responsible for processing bi-monthly and off-cycle payrolls, ensuring compliance with all applicable regulations, maintaining accurate payroll records, and managing payroll tax registrations, as well as following up on tax-related issues. This role requires a high level of integrity, confidentiality, attention to detail, and excellent organizational skills.

Responsibilities

Prepare and process bi-weekly and off-cycle payroll for all employees, ensuring accuracy and timeliness.

Collect and review timekeeping information, ensuring compliance with company policies and labor regulations.

Manage employee deductions, including taxes, benefits contributions, garnishments, and other withholdings.

Ensure compliance with federal, state, and local payroll regulations; prepare and submit required information for tax filings and reports.

Manage and address payroll tax registrations, as well as follow up on and resolve payroll tax account issues.

Address and resolve payroll-related inquiries and discrepancies in a timely and professional manner.

Utilize ADP to process payroll and generate reports; ensure the system is updated with current employee information and regulatory changes.

Essential Skills

Associate's Degree in Business Administration, Accounting, or a related field; a Bachelor's degree is preferred.

Minimum of 3-5 years of experience in payroll processing or accounting.

Experience with ADP payroll software is strongly preferred.

Proficiency in Microsoft Office Suite, particularly Excel.

Strong understanding of federal and state payroll regulations and tax laws.

Excellent attention to detail and organizational skills.

Ability to handle sensitive information with confidentiality and integrity.

Strong communication skills, both written and verbal.

Additional Skills & Qualifications

• Experience with multi-state payroll processing, primarily for CA, OR, NY, and a variety of other states for a small remote workforce of 450 employees, including AZ, CA, CO, CT, DE, FL, GA, IL, IN, MA, NJ, NV, NY, OR, PA, TX, VA, WA.

Work Environment

This position offers a remote working environment with flexible PST hours. The role accommodates a remote workforce, ensuring a balance between professional and personal commitments.

Job Type & Location

This is a Contract position based out of San Francisco, CA.

Pay and Benefits

The pay range for this position is $30.00 - $40.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Dec 14, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.