Administrative Assistant

M-F 8am-5pm $19 / hr. TTH

Memphis, TN

Admin / Office Clerk Job Description

Summary

We are seeking a highly organized, detail-oriented, and proactive  Admin / Office Clerk  to join our team. The ideal candidate will be the backbone of our office, ensuring smooth day-to-day operations and providing essential administrative support across various departments. This role requires strong communication skills, proficiency in office software, and a positive, professional demeanor.

Key Responsibilities

The Admin / Office Clerk will be responsible for a wide range of administrative and clerical duties, including :

Office Administration :

Manage and maintain organized  physical and electronic filing systems  (e.g., records, reports, contracts) ensuring data integrity and easy retrieval.

Monitor, order, and maintain inventory of  office supplies  and ensure office equipment (e.g., copier, printer, fax) is operational.

Assist in maintaining a clean, organized, and professional office environment.

Communication & Reception :

Answer and direct phone calls  in a professional and courteous manner, taking messages as necessary.

Greet and assist  visitors and clients , directing them to the appropriate personnel.

Handle all incoming and outgoing  mail, packages, and correspondence .

Draft, proofread, and edit routine  memos, letters, reports, and internal communications .

Data & Document Management :

Perform accurate and timely  data entry  into databases, spreadsheets, and other systems.

Assist with  photocopying, scanning, and faxing  documents.

Compile, sort, and prepare documents for various business transactions and reports.

Scheduling & Support :

Assist in  scheduling and coordinating meetings  and appointments for staff, including managing calendars and booking rooms.

Support staff and other departments with  ad-hoc administrative tasks  and special projects as required.

Qualifications and Skills

Required

Education :  High school diploma or equivalent.

Experience :  1-2 years of proven experience in an administrative, clerical, or office support role.

Technical Proficiency :  Strong proficiency in  Microsoft Office Suite  (Word, Excel, Outlook).

Organizational Skills :  Exceptional organizational and time management skills with a strong  attention to detail and accuracy .

Communication :  Excellent written and verbal communication skills.

Work Ethic :  Ability to work independently with minimal supervision and handle multiple tasks simultaneously while meeting deadlines.

Preferred (Optional)

Associate's degree or certification in Office Administration or a related field.

Familiarity with basic bookkeeping or invoicing procedures.

Experience with specific office software or CRM / database systems (e.g., Salesforce, QuickBooks, etc.).

Compensation / Pay Rate (Up to) : $19.00 - $19.00