Executive Assistant to the CXO, University Events & Experience

Executive Assistant To The CXO, University Events & Experience

The Executive Assistant is responsible for delivering comprehensive executive-level administrative support to the Chief Experience Officer (CXO) within the Office of University Events and Experience. The role acts as a partner, anticipating and responding to the needs of the CXO, serving as a liaison to internal and external stakeholders, and managing a broad range of functions integral to the success of university events and key initiatives. This role blends high-level administrative expertise with proactive project management, professional judgment, and a passion for exceptional event experiences that reflect the values and aspirations of UT Austin. The successful candidate will embody discretion, adaptability, and a collective spirit, helping to foster UT Austin's culture of excellence, service, and innovation.

Responsibilities include :

• Executive Calendar Management : Maintain the CXOs complex and dynamic schedule, proactively coordinating meetings and travel arrangements; prioritize and resolve scheduling conflicts with sound judgment and professionalism.
• Communication Liaison : Serve as the primary point of contact for the CXO, handling confidential communications, screening calls and correspondence, and ensuring timely follow-up with internal and external stakeholders.
• Project Coordination : Manage and track special projects as assigned by CXO, ensuring deadlines are met and project goals are achieved; prepare progress reports and maintain relevant documentation.
• Meeting Preparation : Prepare agendas, gather background materials, and document minutes for executive meetings; coordinate follow-up actions and ensure completion of assigned tasks.
• Travel Coordination : Arrange complex travel itineraries (domestic and international) for the CXO and as needed, senior staff, including transportation, accommodations, and expense reconciliation.
• Confidential Records Management : Maintain organized and secure files for sensitive information, contracts, and records in compliance with university policies and data privacy standards.
• Relationship Management : Build and nurture strong relationships with university leaders, faculty, donors, students, and external partners, representing the Office and the CXO with professionalism and diplomacy.
• Initiative and Problem Solving : Proactively identify opportunities to improve processes, resolve issues independently, and support the evolving priorities of the Office and CXO.
• Other duties as assigned.

Required qualifications include :

Salary range : $80,000.

Working conditions include :

Required materials include :