Administrative Coordinator

Administrative Assistant

Robert Half is partnering with a reputable real estate company in San Diego to hire a detail-oriented and proactive Administrative Assistant. This role supports a busy office of agents, brokers, and property management staff. It's an excellent opportunity for someone who is highly organized, customer-focused, and enjoys working in a fast-moving real estate environment.

Key Responsibilities

• Provide administrative support to real estate agents, brokers, and office leadership.
• Greet clients, visitors, and vendors, ensuring a professional and welcoming experience.
• Manage phone calls, emails, and general inquiries; route messages as needed.
• Assist with preparing listing packets, marketing materials, open house documents, and property flyers.
• Maintain document organization including contracts, lease agreements, disclosures, and transaction files.
• Support scheduling for showings, inspections, and client appointments.
• Update and maintain CRM systems, MLS listings, and internal databases.
• Handle mail, deliveries, office supplies, and general office organization.
• Assist with coordinating team events, meetings, and company communications.

Requirements