Accounts Payable Clerk

Description

Full-Cycle Accounts Payable :

o Process invoices from receipt to payment, including coding, approvals, and three-way matching.

o Schedule and execute payments (ACH, wire transfers, checks) for $50+ million annual spend

o Collaborate with other departments including purchasing, receiving, and inventory control

o Collaborate with bank on integrated payables process.

Vendor Management :

o Maintain accurate vendor records and manage onboarding.

o Serve as contact for vendor inquiries and issue resolution.

Financial Oversight :

o Monitor cash flow and coordinate payment timing with Finance Controller including stale checks

o Prepare monthly AP reports, aging analysis, and assist with audits.

Compliance & Controls :

o Ensure adherence to internal policies, internal controls, and tax regulations.

o Collaborate with Finance Controller to implement fraud prevention measures and maintain documentation for audits.

o Collaborate with systems SME to ensure data integrity and drive continual system optimization.

Requirements

KNOWLEDGE AND SKILLS :

• Demonstrates knowledge of 10-key by keying 8000 strokes / hour with 95% accuracy
• Working knowledge of Microsoft Office products
• Ability to work independently as well as being able to work well in a team environment
• Detail oriented
• Ability to hit deadlines and multi-task
• Effective verbal and written communication skills
• Problem solving / analysis and customer service skills

EDUCATION AND WORK EXPERIENCE :

1. High School diploma or GED

2. At least 2 years relevant work experience a plus

3. Experience using an enterprise-wide system