Billing Analyst

Billing Analyst

General Dynamics NASSCO is a proud member of the General Dynamics Marine Systems business unit. In addition to ship construction, our capabilities include advanced ship repair, conversion, and maintenance for both commercial and national defense assets. We encourage you to learn more about our open positions and how you can become part of the important and exciting work we do here at NASSCO. Come join our team! We currently have an exciting opportunity in our Finance department. This position specifically is located in Norfolk, Virginia. We are looking for a Billing Analyst, the hours are 7am - 4pm with a 1 hour lunch.

Essential Functions and Purpose

This position will include the following functions:

• Ensures that invoices are submitted accurately and in accordance with contract terms
• Manages accounts receivable cycle
• Supports daily, weekly, and monthly accounting functions
• Assists on special projects

Position Demands

Typically has an undergraduate degree in a business related field or equivalent work experience. Degree preferred. Candidate must have 3 to 7 years of related work experience. Ability to effectively communicate and work with NASSCO-Norfolk management and employees as well as Government representatives. The position requires ability to coordinate a variety of projects at the same time, while ensuring deadlines and goals are met. Reliance to protect employee highly sensitive data and information.

Physical Requirements

Carrying, Lifting, Walking, Climbing, Pulling, Must be able to go on vessels, Crawling, Sitting, Visual Requirements: Crouching, Standing, Hearing, Stooped, Kneeling, Talking

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to sit, use hands and fingers, handle or feel objects or controls, and to talk and hear. The noise level in this environment is usually moderate.

Working Relationships

Maintains internal contacts primarily with Accounting, Estimating, Project Managers, Purchasing, and other departments as necessary to resolve billing and work order accounting issues. Coordinates and maintains communications with MARMC DFAS or other government paying offices, DCAA and commercial customers to ensure timely payment of invoices and management of cash inflows to NASSCO-Norfolk.

Principal Responsibilities

• Performs all billing functions, which includes preparation, review and submittal of all invoices.
• Review and maintain all contract terms and conditions to be applied to all customer invoices.
• Reconcile assigned billings to the Accounts Receivable general ledger accounts
• Identifies opportunities and implements process and procedure changes for improved efficiency and new business changes
• Maintains and updates approved billing rates and dry docking days
• Monitors billing cycles and accounts receivable aging. Works with customers to shorten cycle times and collect outstanding invoices.
• Assists managers, accounting staff, and auditors in researching accounting and billing issues
• Maintains projects booked to billed reconciliations.
• Reviews all contracts to ensure compliance in billings.
• Coordinates and reviews all accounts receivable documentation.
• Assists with contract closeouts
• Maintains and reviews accounts receivable metrics.
• Prepares schedules for annual Incurred Cost Submissions
• Performs other responsibilities and duties as assigned.

Provide support for NASSCO compliance reviews, Sarbanes Oxley activities, Defense Contract Audit Agency audits, special studies and other activities as requested. Invoices are accurate and timely.

Regular, reliable attendance on-site is an essential function of the job. Ability to effectively communicate and work with all levels of NASSCO management and employees as well as Government representatives. The position requires ability to coordinate a variety of projects at the same time, ensuring deadlines and goals are met. A credit check will be required for this position. General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.