Deputy Chief of Staff

Deputy Chief Of Staff

The Deputy Chief Of Staff advances the institutional mission and priorities through transparent, timely, impactful and authentic communications and event execution while elevating San Jos State University's reputation, priorities and leadership voices. The role, reporting to the Chief Of Staff and Senior Associate Vice President within the Office Of The President, is responsible for producing, organizing, managing and executing multi-channel communication strategies, content production, and executive events on behalf of the President and senior leaders. The role is responsible for contributing to executive event management and communications strategy development while cultivating and maintaining effective relationships across the university including senior leadership, departments (such as Academic Affairs, Advancement, Athletics, Finance and Administration, Information Technology, University Personnel, and University Marketing and Communications) and community partners. The role ensures cogent articulation of the President's goals, objectives and priorities in the delivery of the university's mission, values and strategic direction through comprehensive and integrated, multi-channel communications strategies including and not limited to speechwriting, presentations, event management, scripts (event and video), social media content, high-profile correspondence, special reports, university-owned communication platforms website, and stakeholder and campus messaging. The Deputy Chief Of Staff contributes to the operational efficiency, quality customer service, and effectiveness within the Office Of The President and / or University President. The role requires a proactive, strategic thinker with an eye toward excellence and a high standard of ethics, discretion and confidentiality in dealing with internal and external constituencies and stakeholders.

Key Responsibilities

• Responsible for producing communications strategies and content that translate complexities to diverse audiences (internal and external).
• Create and contribute to the creation of messages across multiple platforms including social media, website and planning calendars on behalf of the President.
• Guide recommendations for which medium / channel is most effective (ie. video / website / written / email / social, use of digital twin etc.).
• Plan and execute executive-level events, with both lead and supporting responsibilities, including but not limited to Fall and Spring Welcome, issue-specific town halls, and commencement.
• Develop program overviews and guidelines and manage project administration and implementation timelines.
• Draft, track and maintain communication effectiveness through data, metrics, and outcomes toward impact to ensure achievement of goals using project management platforms.
• Lead proactive communications strategy on behalf of executive and presidential communications to inform and engage campus constituents and project stakeholders.
• Develop a deep understanding of the multiple internal and external audiences of Presidential communication and uses that understanding in tailoring messaging.
• Conduct research and / or assessments to develop project / initiative processes, timelines, budgets, resources, and schedules.
• Partner with and develop strong relationships with key internal and external stakeholders.
• Serve as an advisor to the Chief of Staff and Senior Associate Vice President along with other campus leaders, keeping them informed of changing context and emerging issues that could affect the university's mission, and reputation, or impact the success of the implementation of institutional initiatives and projects.
• Prepare executive-level presentations, summaries, reports, briefings, talking points, and other communications for the President and other senior leaders.
• Partner with and develop strong relationships with key community groups and leaders on issues relevant to Presidential initiatives including the operations management and creation of communications and appreciation deliverables such as collateral and gift acknowledgements.
• Conduct research and prepare reports and white papers as delegated by the Chief of Staff, Executive Leadership and President.
• Serve as an ambassador of the Office of the President.
• Fulfill other duties as assigned to include activities, operations, and special events of the Office of the President.

Knowledge, Skills & Abilities

Required Qualifications

Preferred Qualifications

Compensation Classification : Administrator II

Anticipated Hiring Range : $10,833 / month - $11,667 / month

CSU Salary Range : $5,053 / month - $16,221 / month

The final hiring salary will be commensurate with experience.

San Jos State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents :

All applicants must apply within the specified application period : October 8, 2025 through October 20, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Applications are reviewed on a rolling basis and candidates may be contacted at any time during the application period.

Contact Information

University Personnel

jobs@sjsu.edu

408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https : / / calstate.policystat.com / policy / 9779821 / latest / and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the