Department Support Assistant

Administrative And Clerical Support

Provides general office and clerical support in a particular CHI location. Work is performed with direct supervision of a leader. This position is assigned tasks specific to the Department Support Assistant role. This position is not assigned to provide direct administrative support for a particular leader. May provide general clerical support for local staff as assigned when covering the front desk.

Essential Functions :

• Supports 1 small facility or department (headcount 25-100)
• Performs all receptionist activities including directing guests and employees to appropriate parties, locations and resources; operating a multi-line switchboard; scheduling conference rooms; coordinating A / V equipment; and maintaining sign-on, visitor badges and facility security procedures. Assists in planning, coordination and support of meetings and conferences.
• Distributes communications specific to local office / facility; maintains directories; and acts as a local point of contact for the employee activities.
• Able to compile information, run standard reports, distribute business correspondence and maintain procedure manuals.
• Uses basic technical skills to create and edit documents, spreadsheets and presentations.
• Prioritizes customer service first and organizes other work around interactions with all internal and external customers (in-person and phone).
• Takes the initiative to contact leader for direction when questions or concerns arise related to change initiatives.

Job Requirements :

Minimum Qualifications :

Preferred :

Where You'll Work :

From primary to specialty care, as well as walk-in and virtual services, CHI Health Clinic delivers more options and better access so you can spend time on what matters : being healthy. We offer more than 20 specialties and 100 convenient locations; with some clinics offering extended hours.