Administrative Assistant / Office Assistant

Job Tittle : Administrative Assistant / / Office Assistant

Duration : Full Time

Location : Riviera Beach, FL 33404

Job description :

We are looking for a tech-savvy, proactive, and highly organized Personal & Office Assistant to support the President and ensure smooth day-to-day business operations. This is an on-site role requiring a hands-on problem solver who thrives in a fast-paced, startup environment.

If you love keeping things organized, handling office operations, coordinating people, and taking initiative, this role is for you. Bonus points if you have experience in social media, event planning, or marketing-we can leverage those skills!

Key Responsibilities :

Office & People Management

• Oversee office operations-manage supplies, vendor coordination, and basic IT troubleshooting.
• Maintain an organized and engaging work environment that fosters productivity.
• Assist in event coordination, team-building activities, and internal engagement efforts.

Executive & Administrative Support

Manage and maintain the executive's Outlook Calendar, scheduling meetings and prioritizing tasks.

Draft and proofread emails, reports, and business documents.

Keep records, files, and contracts organized both digitally and physically.

Use DocuSign for document approvals and signatures.

Project & Tech Coordination

Support ongoing business operations and projects by tracking progress and follow-ups.

Utilize Microsoft Office and productivity tools to improve efficiency.

Perform data entry and organization tasks.

Help troubleshoot and coordinate minor office tech issues before escalating.

Optional Skills We Can Utilize (Based on Your Strengths)

Social Media & Marketing : Assist with content, branding, or outreach.

Event Coordination : Help plan office meetups, client meetings, or conferences.

Finance Support : Assist with tasks (training provided if needed).

Must-Have Skills

Strong organizational skills with attention to detail.

Ability to prioritize tasks, manage schedules, and handle multiple projects.

Comfortable using Microsoft Teams, Outlook Calendar, and digital tools.

Proactive, problem-solving mindset-takes initiative without micromanagement.

Excellent interpersonal skills-able to coordinate with vendors, team members, and executives.

Nice-to-Have Skills (Bonus)

Experience with social media, content creation, or branding.

Familiarity with basic financial tasks.

Event planning, business operations, or startup experience.

Why Join Us?

Fast-Paced Startup Culture - Work closely with leadership and make a direct impact.

Diverse Role with Learning Opportunities - Get exposure to multiple business functions.

Growth Potential - Leverage your unique skills and take on more responsibilities.

If you're highly organized, tech-savvy, and thrive in dynamic environments, apply today!

Benefits :

401(k)

Health insurance

Paid time off