Temporary Database Administrator / Manager

Position Overview :

The Temporary Database Administrator for the Finance and Development Departments will be responsible for the effective management and maintenance of the museum's donor, financial, and membership databases. This role supports both departments by ensuring the integrity, security, and functionality of data systems. The right candidate will provide technical expertise, ensuring accurate data reporting, record keeping, and optimization of database systems to enhance fundraising, donor engagement, and financial tracking efforts.

Working Conditions :

• Temporary full-time position, hybrid work model
• Occasional evening or weekend hours may be required to meet deadlines or provide support during special events.

Reports To :

Associate Director of Development. The role also supports the Chief Financial Officer.

Rate :

Hourly pay : $28.85 / hour

Duration :

3-6 months

Location :

Skirball Cultural Center, 2701 N. Sepulveda Blvd, Los Angeles, CA 90049

Key Responsibilities :

Database Management :

Maintain and manage the museum's donor, financial, and membership databases (e.g., Altru, Financial Edge, or other CRM platforms).

Ensure data accuracy, consistency, and integrity across all databases.

Implement and maintain database standards, procedures, and protocols for data entry, updates, and data quality control.

Perform regular database backups, updates, and migrations as needed.

Support to Finance Department :

Assist with reconciliation processes between the Development and Finance departments, including gift processing and financial reporting.

Generate accurate financial reports related to donations, grants, pledges, and membership revenue.

Support Finance in Administrative tasks – answering phones, scheduling, setting up meetings, communications.

Support to Development Department :

Create and manage donor and membership records, ensuring accurate information is available for stewardship, cultivation, and solicitation efforts.

Manage data entry, ensuring processes and standards are kept.

Work with Associate Director of Development in developing best practices and standards for data management.

Generate customized queries, reports, mailing lists, and dashboards to assist in development campaigns, fundraising events, and board reporting.

Collaborate with the Development team to segment donor data for targeted fundraising appeals and communications.

Support donor related events, including exhibition openings, lunches, dinners, or any other type of monthly donor related activity.

Data Security & Compliance :

Monitor and enforce database security protocols, ensuring that donor and financial data is protected in compliance with organizational policies and relevant laws.

Perform regular audits of data to ensure compliance with legal and financial regulations.

Manage user access levels to ensure proper access and security measures.

User Training & Support :

Provide training and ongoing technical support to staff in the Development and Finance departments on database usage, data entry best practices, and report generation.

Troubleshoot database issues and provide timely solutions.

System Optimization :

Work with IT to implement software updates, database enhancements, and new features to improve database performance.

Recommend and implement improvements in database processes and data management systems.

Qualifications :

Bachelor's degree or extensive experience in Information Technology, Linguistics, Computer Science, or related field.

3-5 years of experience managing databases in a non-profit, museum, or similar environment.

Proficiency in donor CRM systems (e.g., Raiser's Edge, Tessitura, Altru) and financial software (e.g., QuickBooks, Sage).

Strong understanding of SQL, data management principles, and data integrity.

Experience with database integrations and data reconciliation between systems.

Knowledge of fundraising processes and nonprofit financial systems is highly preferred.

Strong problem-solving skills and ability to work collaboratively with cross-functional teams.

Excellent communication and training skills.