Accounting Administrator

Description

Position Purpose:

• Administer operational activities such as month-end close, general journals, accounts payable entry, general data entry, and related activities. Maintain an organized system of premium files, vendor files, daily general journals, receipt logs, check registers, and tax logs. Ensure all financial records are maintained and in compliance with business agreements.

Logistics:

• This is a full-time position (40-hours/week) Monday-Friday 8:00am – 5:00pm working on-site at 6920 Pointe Inverness Way Suite 140 Fort Wayne IN 46804 in an office environment.

What You'll Do:

• Classify and categorize revenue and expenses according to establish policies. Track, identify, and evaluate significant changes in income and expenses. Analyze and prepare schedules at management's request that assist in decision support relating to expenses and revenue production. Prepare and maintain a schedule of fixed assets along with internal and various tax related books and records.
• Support purchasing functions of the company and the preparation of financial audits and of premium and claims, along with reconciliations of third-party trust funds. Assist other departments in disputes over discrepancies or attempts to collect assets and other premiums due to company.
• Prepare and maintain records associated with premium collection, enrollment data, and reconciliations of cash receipts. Collect and verify census enrollments and apply cash receipts in accordance with established guidelines and procedures. follow up/investigate census and premium discrepancies, request additional information from administrators, and generate and log collection letters and requests for late or delinquent premiums.
• Prepare, analyze, and distribute various financial/tax forms and support documents such as form 5500's, 1099's, records of electronic funds transfer payments, and other applicable documents. Verify all records/documents are accurate and approved for processing/disbursing.
• Perform timely bank account reconciliations for various claim funds, third party trust accounts, and internal operating accounts. Resolve accounting discrepancies and irregularities, present solutions and alternatives to problematic procedures.
• Monitor treasury reports and cash re-balancing operations between investment accounts and multiple claim sub-accounts. Move and transact investment funds as directed by controller or cash manager.
• Field and respond to phone calls from internal and external clients and staff utilizing business telephone etiquette and basic business writing skills necessary to communicate (request and respond to) information requests and inquiries.

What You'll Need:

• 5 years of accounts payable and receivable, general ledger operations, and reporting and reconciliation.
• Bachelor's in a job-related field with 24 semester hours in Accounting. (Anyone hired prior to August 1, 2008, in an accounting position only requires 21 semester hours of Accounting.)
• Degree Equivalency: 4 years job related work experience or Associate's and 2 years job related work experience.
• Knowledge in the application of generally accepted accounting principles (GAAP). Proven knowledge in audit preparation and support. Knowledge of accounting for fixed assets, depreciation, and amortization. Knowledge of collection, invoicing, and billing practices. Strong attention to detail and accuracy in computation. Excellent verbal and written communication skills. Ability to solve problems independently or as part of a team. Ability to handle multiple tasks under potentially stressful situations.
• Microsoft Office with a solid understanding of sorting tables, formulas, and basic macros.

What we Prefer you to have:

• Proficiency in Microsoft Excel (pivot tables, vlookups).
• Knowledge of QuickBooks.
• Familiarity of accounting reconciliations and financialstatements.

We participate in E-Verify and comply with the Pay Transparency Nondiscrimination Provision. We are an Equal Opportunity Employer.