Administrative Specialist

Title: Administrative Specialist

Employee Classification: Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Lib Arts & Soc Sci

Department: UNT-Philosophy & Religion-122200

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Department of Philosophy and Religion at the University of North Texas has 12 faculty of twelve, 2 staff, and 2 student workers. We have an undergraduate programs in philosophy and religion and a graduate (MA and PhD) program in philosophy with approximately 45 students. We are located in the EESAT Building on Mulberry Street and Avenue C.

Position Overview

This position acts as the administrator for the departments graduate program. Responsibilities include: communicating with prospective and current students, the direct and accurate administrative supervision of student progress through the graduate program, assisting departments annual admissions process, and consistent coordination with the Director of Graduate Studies, Department Chair, Administrative Coordinator, CLASS, and the Toulouse Graduate School, and all other appropriate offices.

Minimum Qualifications

Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

Exceptional customer service skills. Intermediate Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.

Job Duties

• Track and support progress in the program; identify upcoming milestones for graduate students, inform students of particular requirements belonging to each milestone; manage paperwork to record progress; create and maintain filing system. Assist graduate students with registration, schedule changes, and special requests on a daily basis. Act as first point of contact for incoming and/or newly admitted graduate students; assist in the preparation of required forms, degree plans, and provide administrative support as needed by the DGS and Chair.
• Clearly communicates with students, faculty members and administration to ensure accurate and timely submission of new degree plans. Accurately collect, distribute, and file all paperwork pertaining to graduate students. Maintain where each grad student is at a glance on the Grad student data sheet. With Graduate Director update spreadsheets for funding lines in graduate program.
• Direct and supervise the daily duties of hourly student employee(s). Maintain monthly copy counts. Schedule conference room for departmental meetings and events. Assist AC with event participants, scheduling rooms, arranging for technical equipment as needed and organize publicity for the event/person as needed.
• Act as first point of contact for walk ins and email. Initiates SPOT Surveys. Notifies Transportation each semester of students eligible for parking permits. Run office errands. Help execute recruiting events. Space Surveys. Responsible for all departmental inventory.
• Order all the desk copies for each semester. Collect and make sure syllabi are posted on FIS. Process ad hoc requests.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday-Friday 9am-5pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.