Administrative Assistant to the Vice President for Administration and Chief of Staff

About Hofstra :

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title :

Administrative Assistant to the Vice President for Administration and Chief of Staff

Position Number : 899703

Position Category : Administration

School / Division :

Office of the President (division)

Department :

Office of the President

Full-Time or Part-Time :

Full-Time

Description :

Reporting to the Vice President for Administration and Chief of Staff, the Administrative Assistant provides high-level administrative, logistical, and organizational support to the Vice President and to the Office of the President. The Administrative Assistant plays a key role in facilitating communication, coordinating Board of Trustees meetings and materials, and assisting with projects and events that advance Hofstra University’s strategic priorities.

This position requires exceptional attention to detail, professionalism, and the ability to manage multiple complex tasks in a fast-paced environment. The Administrative Assistant interacts regularly with trustees, senior administrators, faculty, staff, and external partners and must demonstrate discretion, proven ability to handle confidential information, sound judgment, and a high level of customer service.

Responsibilities include, but are not limited to :

Administrative Support for the Vice President for Administration and Chief of Staff

• Provides direct administrative and logistical support to the Vice President for Administration and Planning and Chief of Staff, including managing the calendar, travel, correspondence, and meeting coordination.
• Coordinates preparation, logistics and organization of materials for all meetings of the Board of Trustees and its committees, including scheduling, record keeping, and distribution of electronic and printed materials, ensuring timely delivery of materials and adherence to confidentiality and governance standards.
• Assists in the preparation of briefings, reports, presentations, and communications.
• Coordinates follow-up on initiatives, action items, and communications on behalf of the Vice President.
• Maintains organized systems for managing confidential information and departmental records.
• Assists with special projects and initiatives as assigned by the Vice President or the President.

Office of the President Support

Other Responsibilities

Qualifications :

Preferred Qualifications :

Deadline : Open Until Filled

Date Posted : 10 / 24 / 2025

EEO Statement :

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary / Salary Range :

$75,000 - $80,000