Talent Acquisition Coordinator - Temporary

Talent Acquisition Coordinator - Temporary

This is a temporary assignment expected to end January 2026.

Responsible for recruitment support for designated positions and assisting the Talent Acquisition (TA) team with essential administrative tasks and activities. May act as liaison for the department and other departments in the Mary Free Bed System. Leads onboarding for all hires into the Mary Free Bed System, with a focus on customer service, compliance, and data integrity.

Assist the Employment Specialists with the recruitment process

Contact potential candidates by telephone and performs initial screen, scheduling of interviews, onboarding steps

Interview candidates and determine interests and skills

In conjunction with the TA team, coordinate references, assessment testing, etc., with the hiring managers

Daily review of new applicants under the direction of the Talent Acquisition Specialist

Creation of job postings in talent acquisition software

Create advertisements and assist with recruitment sourcing, as needed

Send Mary Free Bed recruitment information to colleges and other sources

Assist with antidiscrimination recruitment efforts

Maintain / update all appropriate files and manuals once approved by leadership

Post the Position Available List, and maintain website employment opportunities

Coordinate attendance and / or attends job fairs, conferences, etc. and ensures that recruitment materials are prepared and shipped, as necessary

Responsible to coordinate team purchases for office supplies and / or giveaways

Provide support to the Talent Acquisition team with administrative tasks such as answer telephone, screen calls, take messages and institute action as appropriate

Prepare the monthly recruitment dashboard report

In coordination with the HR team, assist in the coordination of meetings, and other training sessions send invitations to staff, coordinate food and meeting rooms for sessions, etc.

Monitor and maintain social media postings for employment related activities

Track all onboarding requirements and escalate compliance concerns to Specialist / Senior Specialist as necessary

Coordinate referral and bonus programs in collaboration with Payroll Services

Delivers effective / accurate data entry for all new / re-hires into the HRIS system

Treating everyone with dignity and respect

Opening more doors to opportunity for others to succeed

Growing talent and people

Ensuring a welcoming experience for all we serve, regardless of origin, race, religion, disability, sexual orientation or socioeconomic status

Taking action against discrimination

Honoring our differences and how we collaborate

Educating staff, patients and the communities we care for

Restoring hope and freedom, together

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Contribute by identifying problems and seeking solutions. Promote patient / family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Associate's Degree or equivalent experience

2 Years of experience in customer service field

Experience in data entry is required

Competent in word processing (type 60 words per minute) and spreadsheet applications Knowledgeable of Microsoft Word, Excel, Outlook, Front Page and online recruiting

Demonstrated interpersonal skills; i.e., able to greet public and work well with a variety of people, including the physically disabled

Demonstrated organizational and problem-solving skills

Excellent verbal and written communication skills

Ability to make independent decisions and coordinate projects, as needed

None (No specific requirements)

Occasionally (Less than 1 / 3)

Frequently (1 / 3 to 2 / 3)

Majority (More than 2 / 3)

Remain in a stationary position : majority

Traverse or move around work location : _____

Use keyboard : frequently

Operate or use department specific equipment : _____

Ascend / Descend equipment or ladder : _____

Position self to accomplish the Essential Functions of the role : _____

Receive and communicate information and ideas for understanding : _____

Transport, position, and / or exert force : Up to 10 pounds : occasionally

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.