Event Producer

Join Metro as an Event Producer and help shape the region's most impactful events. In this role, you will collaborate with teams across Metro to plan and deliver high-profile events, from ribbon, cuttings, graduations, to commemorations. You'll coordinate all logistics, manage vendors, invitation list, and ensure every event runs smoothly. With a focus on organization, problem-solving, and teamwork, you'll play a key role in bringing Metro's story to life. If you're a detail-oriented professional with a passion for events and thrive in a fast-paced environment, we want you on our team.

Minimum Qualifications

Education

• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or a related field.

Experience

• Minimum of five years of experience in event planning, project management, or related roles to include:
• one year of experience working with vendors, managing compliance of contracts, making recommendations about vendors based on ability to meet the needs of the event.

Certification/Licensure

• A valid driver license

Preferred Qualifications

• Experience working on regional or large-scale events in collaboration with multiple jurisdictions.

Medical Group

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Job Summary

The Event Producer supports leadership in executing Metro-led projects and regionally coordinated special events. The incumbent will contribute to Metro's mission of telling its story and enhancing its reputation by coordinating logistics, managing vendors, and delivering high-quality event experiences. Event Producers play a pivotal role in the success of Metro's events, ensuring seamless execution through exceptional organizing and collaborating across Metro.

Essential Functions

• Assists in planning and executing high-visibility events such as ribbon cuttings, groundbreakings, commemorations, and promotional activities.
• Supports the recruitment, training, and management of volunteers for Metro's Information Person program.
• Assists in the development of scopes of work, event timelines, task lists, and detailed plans to ensure all aspects of events are delivered on time and within scope.
• Coordinates with internal and external employees and stakeholders, including contractors and vendors, to align event objectives with organizational goals.
• Manages contracts and tracks deliverables to ensure vendor performance aligns with expectations.
• Liaises with vendors to secure services and ensure compliance with Metro's procurement policies. Manages vendors, ensures compliance with all event needs.
• Identifies and secures suitable event venues based on capacity, logistics, and desired goals.
• Serves as the on-site point of contact during events, managing logistics and troubleshooting issues to ensure smooth operations.
• Tracks and reports event-related expenses to maintain adherence to project budgets.
• Provides support for invoice processing, purchase card management, and other financial tasks as assigned.
• Collaborates with the leadership to draft event communications, including briefing documents, talking points, and event summaries.
• Collaborates across Metro to include Employee Communications, Media Relations and Digital Communications, Community and GOVR Relations, along with Metro's Operating teams, Bus, Rail and MTPD.
• Maintains accurate records and documentation for all events, ensuring accessible and organized files for future reference.
• Contributes to the internal public events calendar and tracking tools, providing updates on event timelines and logistics.
• Supports special projects and unplanned initiatives as assigned by the leadership, demonstrating flexibility, adaptability, critical thinking and problem-solving skills.

Other Functions

• Maintains and promotes awareness and accountability with safety policies and procedures while performing job functions. Promotes a positive safety culture and encourages reporting of safety concerns consistent with our Agency Safety Plan, other regulatory requirements within the Safety Management System and just culture principles.

The functions listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

• Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.
• Evaluation criteria may include one or more of the following:
• Skills and/or behavioral assessment
• Personal interview
• Verification of education and experience (including certifications and licenses)
• Criminal Background Check (a criminal conviction is not an automatic bar to employment)
• Medical examination including a drug and alcohol screening (for safety sensitive positions)
• Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.