Quality Control Specialist I - Quality Assurance - Time Limited

If you are a current and active PHI employee, do not use this site to apply for positions. You must apply using the Careers tile from our internal PeopleSoft system.

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 "Best Non-Profit Organizations to Work For" by the Non-Profit Times in a national search.

SUMMARY:

The Quality Control Specialist I is responsible for collecting and processing data into the California SEER*DMS Cancer Registry database, by performing accurate and timely matching, resolution of edit errors, linkage and consolidation of data submitted by reporting facilities and other regional sources; resolving modified records; processing electronic path reports; abstracting data based on records from physician's offices and various other sources; performing tasks related to death clearance, including screening and classification, and updating of case data. The Quality Control Specialist I may also assist with regional and statewide tasks as necessary.

This is a high productivity position and the incumbent must be able to maintain productivity goals. This is a reading-intensive position as nearly all aspects of this position are performed on a computer and from reading online source material. The incumbent must be able to work independently.

This is a regular full-time, time-limited position located in Sacramento, CA, and is expected to last through June 30, 2026, with a possibility of an extension contingent on funding availability. At PHI, a time-limited position is defined as regular employment, but with an expected end date of no more than one year from the beginning of the position. In rare circumstances, time-limited positions may be extended to a maximum total length of up to eighteen (18) months from the start of the employee's original time-limited position, or be converted to a regular position that is no longer time-limited (e.g., if the original grant/contract is extended or if additional funding becomes available).

This position may allow for remote work within the continental United States and is expected to work during core business hours for the Pacific time zone. Some travel to perform field work or attend educational meetings may be required. Candidates must be located in the continental U.S. with preference given to California based applicants.

Full salary range for this position: $70,296 to $101,911 per year. The typical hiring range for this position is from $70,296 (minimum) to $78,199 (the start of the second quartile), based on 100% FTE. The starting salary is determined using a variety of factors, such as the candidate's knowledge, skills, and experience, as well as internal equity consideration and budget availability.

Employment Type: Full Time

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Performs Match Tasks, Resolution of Patient Set Errors (RPSE), Linkage, and Consolidation of cancer reports in SEER*DMS management system.
• Process and clear Edits including SEER Submission edits on Consolidation records.
• Processes NAACCR Modified records and other related tasks.
• Participates in statewide audits and reliability studies as requested.
• Comprehesive understanding of cancer therapy, Collaborative Staging, SEER Summary Stage, SEER Extent of Disease (EOD) coding, ICD-O-3 coding, Multiple Primary and Histology Coding Rules, Hematopoietic & Lymphoid Neoplasm Database, and cancer reporting in California utilizing Volume I.
• Processes reportable electronic Pathology (ePath) reports in the SEER*DMS system, including screening and classification and linkage.
• Abstracts Physician Only, Path Only, Death Certificate Only, Nursing Home Only and Coroner's cases.
• Maintains at least 97% accuracy on abstracts.
• Assists with special studies such as the SEER POC as needed.
• Attends all Data Collection section meetings, Data Collection Unit meetings and Public Health Institute/CRGC quarterly meetings as required.
• Performs other duties or assists with other regional activities as required or assigned.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

• 2 years of related experience in a hospital, regional or central cancer registry.
• Bachelor's degree in a health-related field, or substitute with four additional years of related experience.
• Credentialed by the National Cancer Registrars Association (NCRA) as an Oncology Data Specialist (ODS).

Other Qualifications

• Experience in using knowledge of regional/central registry operations to include data collection, case consolidation, processing electronic path reports, follow-up and follow-back procedures and auditing.
• Experience in creating clear and concise documents (PowerPoint, memos, etc.) for educational purposes and statewide distribution.
• Must maintain at least a 97% abstracting accuracy rate set by the California Central Registry (CCR).
• Must maintain Oncology Data Specialist (ODS) credentials by attending either in-person or virtual educational meetings or other methods as prescribed by the NCRA.
• Ability to abstract, or learn to abstract within six-months of employment.
• Ability to learn and operate new software programs.
• Knowledge of cancer reporting requirements, required resources, manuals, and other tools for the collection, abstraction, and editing of tumors reportable in California.
• Excellent knowledge of medical terminology, medical procedures, anatomy and physiology, and the cancer disease process.
• Strong communication skills. Must have the ability to communicate accurately, concisely, and clearly.
• Strong mathematical skills including statistics, elemental computations and averages/percentages.
• Ability to travel to perform field work or attend educational meetings if necessary.
• Must be able to pass the background check required for this position.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

To apply for any position, you must create an account on the Public Health Institute's job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We're so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

Additional information about PHI's benefits and compensation offerings can be found here.

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.