Event Coordinator

Event Coordinator

Tacoma City Theaters is seeking a detail-oriented and enthusiastic Event Coordinator to join our events team. The successful candidate will be responsible for planning, organizing, and executing a variety of events, ensuring they are delivered on time, within budget, and to the highest standards.

Key Responsibilities:

• Assist in the planning and coordination of events, including conferences, seminars, corporate meetings, weddings, theatrical productions, and social gatherings.
• Collaborate with clients to understand their needs and objectives and develop event concepts and themes.
• Coordinate with vendors, suppliers, and event staff to ensure all logistical aspects are managed efficiently.
• Develop and manage event timelines, schedules, and checklists to ensure all tasks are completed on time and communicated to internal stakeholders/departments.
• Oversee the setup, execution, and breakdown of events, including training and scheduling part time staff, ensuring all elements are executed according to plan.
• Ensure compliance with safety regulations and quality standards.
• Maintain accurate records of event activities, budgets, and expenses.
• Assist in managing event budgets, tracking expenses, and ensuring cost-effectiveness.
• Provide on-site support during events to address any issues that arise and ensure smooth execution.
• Assist in post-event evaluations to identify areas for improvement and gather feedback from clients and participants.
• Schedule front of house staff, security and concessions
• Collaborate with marketing and box office for Premium Experience program. Manage the overall execution of it from staffing to packet assembly.
• Be knowledgeable of the venue and history for tours. Assist in building and managing a public tour program.
• Other duties as assigned.

Qualifications:

• Experience in event planning or coordination required (1-2 years required).
• Experience in hospitality, communications, or related field preferred.
• Demonstrates strong organizational and time-management skills.
• Ability to solve problems quickly and effectively under pressure.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
• Willingness to work flexible hours, including evenings, weekends, and holidays.

Preferred Skills:

• Familiarity with event management software and tools.
• Knowledge of industry-specific regulations and standards.
• Ability to handle multiple projects simultaneously.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is required to walk extensively; occasionally required to kneel, climb ladders and stairs to high walkways, or balance.
• The employee must occasionally lift and/or move up to 75 pounds unassisted.
• This position requires work inside and outside of the building and some exposure to adverse conditions.

Compensation:

• Hourly Rate: $25 per hour
• Overtime: time plus one half paid for weekly hours over 40
• Sick leave paid in accordance with Washington state law.
• Eligibility to participate in the following benefit plans: healthcare, health and flexible spending accounts, life insurance, disability, voluntary benefits, and retirement savings 401(k). Eligibility is based on average hours worked per week.

LEGENDS GLOBAL is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.