Document Controller

PURPOSE :

The Document Controller is responsible for the receipt, tracking, distribution, and control of engineering, procurement, construction, and vendor documentation throughout the project lifecycle. This role ensures that all documents are properly maintained in accordance with the project’s document management procedures, client requirements, and quality standards. The Document Controller plays a critical role in ensuring project teams have timely access to accurate information.

DUTIES AND RESPONSIBILITIES :

• Receive, log, track, and distribute incoming and outgoing project documents (e.g., drawings, specifications, procedures, RFIs, submittals) via the document management system (DMS).
• Maintain document registers and ensure proper version control of all documents, including markups and revisions.
• Interface with engineering, procurement, construction, subcontractors, and vendors to ensure timely document submission and response.
• Ensure compliance with document control procedures, project standards, and client requirements.
• Coordinate transmittals and submittals to clients and other stakeholders, maintaining appropriate records.
• Provide regular reports on document status, outstanding actions, and overdue items.
• Train and support project team members in the use of the document management system.
• Archive and close out project documentation in accordance with project and company standards.
• Assist in audits and quality reviews related to document control.
• Perform additional assignments per supervisor’s direction.

KNOWLEDGE AND SKILLS :

EDUCATION AND WORK EXPERIENCE