Principal Court Clerk (Supervisor) - Civil Records

Principal Court Clerk

The principal court clerk position is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which requires the application of independent judgment and the application of statutes, policies and regulations with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct clerical support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction. Work may also involve exercising direct supervision over subordinate court personnel. Position may assume the responsibility for the office during the absence of the circuit clerk.

Appointing Authority and Supervision Received : The deputy court administrator / circuit court jury supervisor is the appointing authority. The principal court clerk receives direct supervision from a unit supervisor, court manager, chief court operations manager, judge or appointing authority.

Supervision Exercised : This position may be directly responsible for the supervision of apprentice court clerk, court clerk, and senior court clerk staff assigned to the unit.

Characteristic and Assigned Duties : (The following duties are representative of the position and do not include all duties which may be performed.)

• Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
• Provides information and customer assistance in person via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges).
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports, and coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.
• Serves in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress and other courtroom related duties.
• Prepares juror lists and performs related work involving summonses, appearances and payments of jurors using an automated jury management system.
• Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
• May assign, direct, supervise, and coordinate the work of personnel of the office and may participate in the hiring process of such personnel.
• May assist in preparing the court budget.
• Answers procedural questions for staff.
• May coordinate, supervise or deliver training on procedural and / or technical matters.
• May serve as a lead on implementation of new technology, court procedures and other projects.
• Engages directly in complex tasks.
• Prepares, analyses and / or supervises the preparation and timely dispatch of such operational and financial reports as may be required or requested.
• May participate in financial audit activities.
• Interacts with the public in a timely and courteous manner.
• Creates and processes copies of official legal documents.
• Enters orders, court dates, pleadings and other court matters.
• Assists appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads.
• Performs other duties as required.

Knowledge, Skills, and Abilities :

Minimum Qualifications : (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained) : High School diploma or recognized equivalent and three years of varied administrative experience performing a wide range of technical office duties, one year of which in a supervisory capacity.

Necessary Special Requirement : None

Approved Forms : N / A

Employees may be exposed to : Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.

Equal Opportunity Employer