Coordinator

Our client, a religious organization located in the Upper West Side, Manhattan, is seeking to hire a Temporary Mitzvah Coordinator. The Coordinator ensures that students and families receive clear guidance, structured preparation, and a meaningful experience throughout their Mitzvah journey, while managing logistics, scheduling, tutor coordination, and program records.

This short-term role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic synagogue environment. The Coordinator will work closely with clergy, tutors, and staff to ensure seamless continuity of the program during this interim period.

The primary goal of this temporary position is to ensure smooth continuity of the Mitzvah program during the regular coordinator's maternity leave. While opportunities for process improvement are welcome, the focus is on maintaining consistency and supporting families. The candidate will receive a thorough handoff from the outgoing coordinator and ongoing support from the Chief of Staff.

RESPONSIBILITIES

Serve as the primary point of contact for families, providing clear guidance on expectations, logistics, and preparation timelines.

Manage the Mitzvah date assignment process and maintain accurate records in Salesforce and Google Drive.

Coordinate tutor assignments, schedule check-ins with the Hazzan, and ensure timely communication among tutors, families, and clergy.

Prepare and distribute program materials (handbooks, learning resources, reminders).

Schedule student meetings and rehearsals with clergy.

Track invoices and reimbursements related to the Mitzvah program.

Respond promptly to family inquiries and ensure a consistent, supportive presence throughout the preparation process.

Communicate key service details (custom kippot, candy, printed programs, honors, announcements) to the operations team.

Ensure Mitzvah services are accurately reflected on the synagogue calendar.

Support clergy on related services (Teen Shabbat, Family Services, Torah reader coordination).

Provide administrative and scheduling support to the Associate Rabbi and Hazzan.

Coordinate logistics across departments to ensure smooth program operations.

QUALIFICATIONS, SKILLS and EXPERIENCE

Bachelor's degree or equivalent experience, with 2+ years of administrative experience.

Strong organizational skills, attention to detail, and ability to manage multiple priorities.

Excellent written and verbal communication skills; a warm and professional interpersonal style.

Proficiency with Google Suite (Docs, Sheets, Calendar).

Availability for occasional evening and weekend events.

PAY

$28 / hour

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents :

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

www.bhsg.com

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)