Practice Management Specialist

Requisition ID : 7277

Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm's core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.

Practice Management Specialist

Under the general direction of the Senior Practice Manager and according to established firm policies and procedures, the Practice Management Specialist supports the Practice Management Team with daily operations, administration, and management of transactional legal practice groups to drive the strategic and profitable growth of the firm. This position works collaboratively with the Practice Management team, legal practice group and department leadership, and business professional teams on key projects to ensure coordination, effective engagement with firm resources, and high-quality execution of strategic initiatives at practice group and departmental levels.

The Practice Management Specialist will work proactively and collaboratively with lawyers and business professionals across offices, practice groups, and functional departments including Talent Management, Human Resources, Professional Development, Legal Recruiting, Marketing and Business Development, Finance, and Information Technology. This role requires strong attention to detail as well as excellent technical, organizational, written, and oral communication skills. The Practice Management Specialist maintains professionalism and strict confidentiality in all client and firm matters.

The Practice Management Specialist can be located in the Chicago or New York office. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).

Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and / or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Practice Operations and Administration

• Provide highest level of service to Practice Management team members in support of legal department and practice group leadership, attorneys, and other timekeepers.
• Support Practice Managers and Directors with the general daily administration and operations of transactional practice groups, including organization, logistics, and execution of department, practice group, and partner meeting schedule and materials.
• Assist with management of practice communications including internal newsletters, meeting agendas, minutes, and correspondence.
• Support the implementation and ongoing development of knowledge management systems and practice group resources to drive process improvement and enhance service delivery across the firm.
• Maintain practice group administrative documents and shared workspaces.
• Maintain content for practice group intranet sites, including resources, personnel and leadership updates, news and events, and calendars.
• Oversee a high volume of legal department and practice group meeting scheduling, including related logistics, hybrid (Zoom and onsite) I.T. setup, catering requests, conference room arrangements, and circulation of Outlook invitations / reminders locally and across multiple offices / time zones.
• Provide onsite support as needed for internal meetings, events, and department or practice group retreats.
• Assist with presentation materials and content development for department, practice group, and firm leadership meetings.
• Develop and maintain strong knowledge of firm operating procedures, legal department and practice group structures, key contacts and internal resources to effectively support practice operations.

Strategic Planning

Financial Analysis and Management

Administrative and Cross-Functional Collaboration

Knowledge, Skills and Abilities

In our Chicago office, the annualized salary range for this position is $80,000 to $95,000.

In our New York office, the annualized salary range for this position is $85,000 to $100,000.

Actual pay will be adjusted based on location, experience, and other job-related factors permitted by law.

We offer an outstanding benefit package which includes : medical / dental / vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies.

Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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