PROJECT COORDINATOR

Job Description

Job Description

Job Title : Event Coordinator

Reports To : City Manager

FLSA Classification : Exempt

Salary : $50,000 per annum

Status : Full-time Regular

Job Summary :

The Event Coordinator will be responsible for planning, coordinating, and executing various events and programs for the City of Opa-locka. This position will involve working closely with all departments, external vendors, and community stakeholders to ensure successful events that support the City's mission and objectives. The Event Coordinator plays a vital role in representing the city government organization and promoting community engagement through successful event planning and execution. This role is for a motivated individual passionate about event management and a commitment to delivering high-quality, impactful events for our community.

Key Responsibilities :

Collaborate with internal departments to determine event goals, objectives, and target audience.

Plan and organize event logistics, including venue selection, budget management, vendor scheduling, and coordination.

Coordinate event promotion and marketing efforts, including creating promotional materials, social media campaigns, and outreach strategies.

Manage event registration, ticketing, and attendee communications.

Oversee event set-up, implementation, and breakdown, ensuring all aspects run smoothly and according to plan.

Event planning and coordination include submitting event budgets for approval, reviewing vendor contracts for completion and compliance, and acceptable safety and weather contingencies.

Evaluate event success and provide post-event analysis, including attendee feedback and key performance indicators.

Maintain accurate event records, budgets, and timelines.

Build relationships with community partners, sponsors, and vendors to enhance event offerings and maximize support.

Stay current on industry trends, best practices, and local event planning regulations.

Perform public speaking on behalf of the city to various community businesses at meetings and gatherings, from one-on-one to larger groups.

Other related job duties.

Qualifications :

Bachelor's degree in Event Management, Hospitality, Marketing, or related field preferred. Some education may substitute for some experience.

Two plus years of experience in event planning and coordination, preferably in a government or community organization.

Strong interpersonal skills and ability to work collaboratively with diverse stakeholders.

Excellent organizational and time management skills, keen attention to details and logistics.

Proficiency in Microsoft Office suite, event planning software, and social media platforms.

Knowledge of budgeting, contract negotiations, and project management.

Ability to work flexible hours, including evenings and weekends, to accommodate event schedules.

Must possess and maintain a valid driver's license.

Physical Demands and Working Environment

Continuously sit at a desk and / or stand for long periods. Frequently required to walk, see, hear, and talk with employees and the public; to read and / or present documents; write or use a keyboard to communicate through written means; use a calculator to compute figures; to climb or balance, stoop, kneel, crouch, smell, and coordinate events outdoors in the Florida temperatures. Intermittently twist and reach office equipment, occasionally required to lift or carry weights up to 20 pounds. Specific vision requirements include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Employment At-Will

Employees have a work-at-will relationship throughout their employment, which means that employment is for an undefined period. Either the employee or the City of Opa-locka may terminate employment without cause or notice.

Equal Employment Opportunity / EEO

The City of Opa-locka is committed to a policy of equal employment opportunity for all employees and applicants. Under this policy, all employees and applicants will be treated fairly and equally, and the City of Opa-locka will comply with all applicable local, state, and federal employment discrimination laws. These protections extend to all management practices and decisions, including recruitment and hiring, performance appraisals, promotions, termination, training, and career development-selection of volunteers, vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, subcontractors, vendors, and clients.