Graduate Medical Education Program Administrator

Graduate Medical Education Program Administrator

The job provides professional support and solves straightforward problems in regards to the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, duty schedules, evaluation, recruitment, Match process, and orientation. Ensures compliance with regulatory bodies. The Graduate Medical Education Program Administrator is responsible for the administrative oversight of the Radiology Residency Program, Radiology Fellowship Programs and the Radiology clerkship and electives for medical students. The job provides professional support and solves straightforward problems regarding the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, work schedules, evaluation, recruitment, Match process, orientation, and graduation. Ensures compliance with regulatory bodies.

Responsibilities include :

• Provides administrative leadership and operational oversight for the Radiology Residency Program, Radiology Fellowship Programs, and medical student clerkships and electives.
• Manages the full lifecycle of accredited and non-accredited training programs, including recruitment, onboarding, evaluations, scheduling, orientation, and graduation.
• Coordinates all aspects of the accreditation process, including preparing and maintaining documentation for ACGME, RRC, ADS, CCC, PEC, and institutional requirements.
• Monitors compliance with program and institutional policies, accreditation standards, and regulatory requirements for residents, fellows, and trainees.
• Oversees licensing, credentialing, moonlighting, contracts, and related documentation to ensure compliance and timely renewals.
• Tracks program expenditures, manages trainee reimbursements, and supports budget planning and financial reporting for GME programs.
• Serves as the primary liaison between program leadership, faculty, trainees, institutional offices, and external accrediting bodies.
• Maintains and updates program databases and records; prepares reports and data summaries to support accreditation, recruitment, and program evaluation activities.
• Supports the annual recruitment and Match process, including coordination of applicant communications, interviews, and selection logistics.
• Develops and implements program policies and procedures to ensure operational consistency and compliance with institutional and accreditation standards.
• Provides guidance and support to residents, fellows, and faculty on program policies, evaluations, and professional development.
• Coordinates special events, meetings, and program-related activities such as orientations, retreats, and graduation ceremonies.
• Identifies opportunities for process improvement to enhance program efficiency and trainee experience.
• Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
• Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident / fellowship recruitment, Match process, orientation and employees relations.
• Has a moderate / high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
• Performs other related duties as assigned to support the department's educational mission and institutional goals.
• Performs other related work as needed.

Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline. Preferred qualifications include a bachelor's degree in a related field, prior administrative or operational experience working in graduate medical education, and experience with GME digital programs such as ERAS, VSAS, or MedHub.

Working conditions include a full-time office environment with regular business hours, occasional evening or weekend work may be required, and occasional travel may be required for accreditation site visits, conferences, or meetings.

Application documents required include a resume and cover letter.