Administrative Assistant

Administrative Assistant

The Administrative Assistant position provides office support for multiple areas including : Executive Assistant (50%); Shelter Operations (25%); and Development / Communications (25%). The division of duties may vary based on organizational need. South Valley Services is a non-profit organization whose mission is to provide services to anyone who has experienced domestic and sexual violence. SVS provides free and confidential services including emergency shelter, safe housing, trauma-informed counseling, advocacy, and tools for life.

Essential Duties & Responsibilities :

• Demonstrate regular and reliable attendance.
• Perform the complete range of clerical tasks including : organizing meetings; creating documents and spreadsheets; entering data; prepping for compliance audits; tracking forms; responding to voice mail and email; and filing.
• Prepare professional communications such as emails, letters, memos, and reports.
• Assist with meeting management including scheduling, material preparation, and taking notes.
• Maintain filing systems, both electronic and paper.
• Act as the on-site contact, with the Executive Assistant, to communicate with our IT services provider for employees, vendors, and committee members.
• Facilitate employee-issued equipment / accounts Microsoft 365 systems and monitor proper usage of files.
• Research and report findings on various topics / projects.
• Assist with recruitment review / process applications, conduct screening calls, and reference checks.
• Assist with employee recognition activities.
• Assist with Facilities and Emergency Preparedness Committees.
• Handle highly sensitive information discreetly and maintain absolute confidentiality of all information.
• Maintain appropriate professional boundaries with residents, staff, volunteers, donors, and vendors.

Other Duties & Responsibilities :

Qualifications & Skills :

Working Conditions & Physical Demands :

The working environment is an office environment with the majority of time working at a desk using a computer. Must have transportation to run errands and pick up needed items. Equipment used includes : operation / use of basic office equipment such as telephone, computer, scanner, and copy machine.