GME Program Coordinator - Intermediate (Cardiothoracic Surgery)

GME Program Coordinator - Intermediate (Cardiothoracic Surgery)

Hot Job Overview

Under general supervision, and indirectly reports to the Office of Graduate Medical Education, this position is responsible for providing oversight of day-to-day operations by directing and coordinating the activities of one or more complex GME programs. Facilitates and coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program's curriculum and adhere to ACGME requirements. Maintains records, databases, provides curriculum information, oversees the application process, and maintains documentation for continued accreditation. Provides guidance to residents / fellows on program and GME policies, and administrative aspects of the program. Works directly with the Program Director and Administrator and serves as a resource for residents / fellows / faculty. Tracks, documents, and reports on educational activities for residents / fellows to meet board certification requirements, program accreditation requirements, and comply with GME policies and procedures. Responsibilities

• Responsible for the development and coordination of all aspects of the assigned program(s).
• Coordinates the recruitment and selection process including application, interviewing, and onboarding processes.
• Ensures compliance with program regulations by coordinating visa requirements, licensure and credentialing for residents / fellows.
• Coordinates resident / fellow conferences and didactic sessions, wellness activities, and other programmatic events, such as retreats, orientation, in-training exams, and graduation activities.
• Adheres to program budgets.
• May have input into departmental budget for GME.
• Composes and prepares complex correspondence, forms, and reports, to include creation and maintenance of residency training manual, if applicable.
• Creates tutorials / guides to facilitate training on various GME systems used by teaching faculty, residents, and fellows.
• Manages all accreditation documentation to include institution and program reviews, site visits and other special events.
• Creates, reviews, and maintains policies and procedures in accordance with institutional and accrediting agency standards.
• Acts as a liaison between the Program Director and a full range of internal and external offices and individuals.
• Coordinates use of New Innovations for program, trainee, faculty evaluations, block schedules, duty hours monitoring, etc.
• Manages confidential and critical materials, issues, and communications.
• Directs trainees in successful navigation of administrative requirements established by institution, GME, and ACGME to include informing leadership of deficiencies.
• Maintains program letters of agreement for GME programs.
• Maintains program files in accordance with records retention schedules.
• Prepares documentation for ACGME's or other accrediting bodies' annual requirements.
• Participates in GME professional development activities, PC Action committee, and / or national or specialty meetings.
• Participates in GMEC as a member of the leadership team.
• Performs all other duties as assigned and duties of Program Coordinator.

Qualifications

Education

EDUCATION : High school diploma or GED required. Associates degree preferred. Required Skills

About Us

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of more than 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options :

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership. EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status. Job Info

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