Talent.com
Project Coordinator
Project CoordinatorPavago • Worcester, MA, US
[error_messages.no_longer_accepting]
Project Coordinator

Project Coordinator

Pavago • Worcester, MA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Project Coordinator

Our client is seeking a Project Coordinator to provide structure, communication, and accountability across projects. This role ensures projects stay on track by managing timelines, tracking deliverables, and maintaining documentation. The Project Coordinator is the central link between project managers, stakeholders, and team members keeping everyone aligned and ensuring nothing slips through the cracks.

Responsibilities :

  • Assist in developing and maintaining project schedules in Asana, Trello, Monday.com, MS Project, or Smartsheet.
  • Update Gantt charts, timelines, and task lists to reflect current project status.
  • Capture meeting minutes, distribute agendas, and log action items.
  • Maintain organized documentation repositories (SharePoint, Google Drive, Confluence).
  • Prepare weekly project status reports and dashboards summarizing progress, risks, and blockers.
  • Act as liaison between project managers, team members, and stakeholders.
  • Ensure updates are communicated clearly and decisions are documented.
  • Follow up on outstanding tasks and escalate risks where needed.
  • Monitor task completion and dependencies.
  • Track resource allocation and update calendars for availability and workload.
  • Flag overdue tasks or blockers.
  • Ensure deliverables meet quality standards before submission.
  • Manage communication with external vendors or partners.
  • Track deliverables against contracts and escalate issues as needed.

What Makes You a Perfect Fit :

  • Highly organized, detail-focused, and proactive.
  • Strong communicator who ensures everyone is on the same page.
  • Comfortable juggling multiple projects and deadlines.
  • Process-driven with an ability to spot risks and gaps early.

    • Required Experience & Skills (Minimum) :

  • 2+ years in project coordination, operations, or administrative support.
  • Hands-on experience with project management tools (Asana, Trello, Monday.com, MS Project).
  • Excel / Google Sheets skills (trackers, pivot tables, conditional formatting).
  • Strong documentation and communication skills.

    • Ideal Experience & Skills :

  • PMP, CAPM, or Agile certification (or in progress).
  • Familiarity with Agile / Scrum and sprint planning.
  • Industry exposure in SaaS, marketing, professional services, or construction.

    • What Does a Typical Day Look Like?

    A Project Coordinator's day revolves around keeping the team aligned, the plan updated, and stakeholders informed. You will :

  • Maintain project schedules so timelines, dependencies, and milestones are visible and accurate.
  • Track deliverables by following up with team members, updating task statuses, and escalating overdue items.
  • Document and report through meeting agendas, minutes, and weekly status updates.
  • Facilitate communication between stakeholders and team members, ensuring clarity on priorities and decisions.
  • Monitor risks and blockers so they are flagged early and addressed quickly.
  • Keep records current by maintaining project documentation and repositories for audit and reference.

    • In essence : you ensure that projects run smoothly, no deadlines are missed, and leadership always has clear visibility into progress and risks.

    Key Metrics for Success (KPIs) :

  • On-time delivery of milestones and tasks.
  • Weekly status reports and dashboards delivered consistently.
  • No missed deadlines due to poor coordination.
  • Organized, up-to-date project documentation.
  • Positive feedback from stakeholders on clarity and communication.

    • Interview Process :

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (e.g., build a sample project tracker and prepare a short status report)
  • Client Interview
  • Offer & Background Verification
    • [job_alerts.create_a_job]

    Project Coordinator • Worcester, MA, US

    [internal_linking.similar_jobs]
    Facilities Coordinator

    Facilities Coordinator

    Animal Outpatient Specialty Network • Boxborough, MA, US
    [job_card.full_time]
    Our state-of-the-art, veterinary dental referral practice committed to excellence in patient care, client service, and professional development. Our facility is equipped with advanced dental and sur...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Business Office Coordinator

    Business Office Coordinator

    Worcester Polytechnic Institute • Worcester, MA, United States
    [job_card.full_time]
    JOB TITLE Business Office Coordinator LOCATION Worcester DEPARTMENT NAME Technology Commercialization DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY This posit...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Coordinator III

    Coordinator III

    Randstad • Woonsocket, Rhode Island, United States
    [job_card.permanent]
    Love staying organized, working with vendors, and keeping things running smoothly? We're looking for a Coordinator III to join our team and help manage pest control work orders, service requests, a...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Quality Coordinator

    Quality Coordinator

    Tenet Health • Worcester, MA, US
    [job_card.full_time]
    Embark on a rewarding career with Saint Vincent Hospital hospital.If you are a compassionate healthcare professional eager to contribute to patient care, this is your opportunity where your skills ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    RN Field Clinical Care Coordinator - Worcester, Auburn, Oxford, MA andsurrounding areas

    RN Field Clinical Care Coordinator - Worcester, Auburn, Oxford, MA andsurrounding areas

    UnitedHealth Group • Worcester, Massachusetts, United States
    [job_card.full_time] +1
    SIGN ON BONUS FOR EXTERNAL APPLICANTS.At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care.The work you do here im...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Patient Care Coordinator

    Patient Care Coordinator

    UMass Chan Medical School • Worcester, MA, United States
    [job_card.full_time]
    UMass Chan Medical School, Massachusetts' first and only public academic health sciences center, is renowned for advancing medicine through education, research, and public health initiatives.The in...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Preconstruction Manager

    Preconstruction Manager

    Raynes • Milford, Massachusetts, us
    [job_card.full_time]
    Our client is an ENR Top 200 General Contractor with offices across Massachusetts and Rhode Island, recognized as one of the area's most successful construction firms. A certified green builder deli...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Building Automation Project Manager

    Building Automation Project Manager

    Consigli Construction • Milford, MA, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Building Automation Project Manager .We are seeking qualified applicants for the position of Building Automation Project Manager for the Building Intelligence Group of Arch Energy.This role is...[show_more]
    [last_updated.last_updated_30]
    Hybrid : Project Coordinator

    Hybrid : Project Coordinator

    Sunrise Systems • Devens, Massachusetts, United States
    [job_card.temporary]
    [filters_job_card.quick_apply]
    Job Title : Project Coordinator.Duration : 12 Month Contract (Possible extension based on work performance).Work Schedule : Mon - Fri, Business Hours. The Client Lab Operations, Project Coordinator wil...[show_more]
    [last_updated.last_updated_30]
    Assistant Project Manager

    Assistant Project Manager

    Orion RED • Smithfield, Rhode Island, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Orion RED, a manufacturer of retail store fixtures, trade show exhibits, and specialty projects has an immediate opening for an Assistant Project Manager. Responsible for providing administrative su...[show_more]
    [last_updated.last_updated_30]
    Pre-Construction Project Manager

    Pre-Construction Project Manager

    Stevenson Staffing LLC • Leominster, MA, United States
    [job_card.full_time]
    The ideal candidate will oversee projects from bidding to execution.You will work with senior management and act as the point of contact for clients. Oversee all stages of project life cycle.Provide...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Program Coordinator III - Woonsocket, RI 02895

    Program Coordinator III - Woonsocket, RI 02895

    Amicis Global • Woonsocket, RI, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Job Title : Program Coordinator III Job Location : Woonsocket, RI 02895 ...[show_more]
    [last_updated.last_updated_variable_days]
    Side Hustle Coordinator (Part-Time Remote)

    Side Hustle Coordinator (Part-Time Remote)

    Finance Buzz • Ayer, Massachusetts, US
    [filters.remote]
    [job_card.full_time] +2
    We are looking for someone to take part in a program designed for people who already hold a full-time position but want extra income. You’ll explore proven side-hustle models, try them out, and find...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Software Principal Engineer - Data Path

    Software Principal Engineer - Data Path

    Dell • Devens, MA, US
    [job_card.full_time]
    Software Principal Engineer / Software Senior Engineer - Data Path.Data Protection Software Engineering.Working at the cutting edge, we design and develop software to protect data hosted ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Coordinator III - CVSJP00104020 - Woonsocket, RI 02895

    Program Coordinator III - CVSJP00104020 - Woonsocket, RI 02895

    Amicis Global • Woonsocket, RI, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Job Title : Program Coordinator III Job Location : Woonsocket, RI 02895 ...[show_more]
    [last_updated.last_updated_variable_days]
    Medical Assistant - Clinical Support team

    Medical Assistant - Clinical Support team

    Thundermist Health Center • Woonsocket, RI, United States
    [job_card.full_time] +1
    Thundermist's Mission - To improve the health of our patients and communities by delivering exceptional health care, removing barriers to that care, and advancing healthy lifestyles.Please note, ef...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Sales-Marketing Associate (43335)

    Sales-Marketing Associate (43335)

    Neighborhood Health Plan of Rhode Island • Smithfield, Rhode Island, United States
    [job_card.full_time]
    The Sales-Marketing Associate is responsible for the recruitment and retention of all Neighborhood product lines.The key to success in this position is to have strong community relationships as wel...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    VDC Manager

    VDC Manager

    Consigli Construction • Milford, MA, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Provides a wide variety of technical and modeling support to Consigli’s teams during all project phases from proposals to completion. The successful candidate may be located at a project site and as...[show_more]
    [last_updated.last_updated_variable_days]