Accounting Clerk

Position Summary

Colleen McAuliffe from Robert Half is seeking an Office Coordinator/ Administrator for a Consumer Products business

The Office Coordinator plays a key role in ensuring smooth day-to-day office operations while providing critical administrative and sales support. This position serves as a central point of coordination between internal teams, new hires, and the sales organization. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, collaborative environment.

Key Responsibilities

Office & Administrative Operations

• Manage front office operations, including phones, mail, office supplies, and vendor coordination
• Maintain organized digital and physical filing systems
• Support leadership with scheduling, meeting coordination, and general administrative tasks
• Assist with internal communications and office-wide initiatives

Sales & Internal Support

• Provide administrative support to the sales team, including order processing, documentation, and CRM updates
• Prepare sales materials, presentations, proposals, and internal reports
• Act as a liaison between sales, operations, and customer service to ensure timely follow-up and execution
• Track sales requests and ensure deadlines are met

Sample Program Management

• Manage the company’s sample inventory, including tracking, replenishment, and organization
• Coordinate sample requests, shipments, returns, and documentation
• Maintain accurate records of sample usage and availability
• Partner with sales and operations to ensure samples are delivered on time and in alignment with sales priorities

New Employee Onboarding

• Coordinate onboarding logistics for new hires, including workspace setup, equipment, system access, and welcome materials
• Partner with HR and hiring managers to ensure a smooth and consistent onboarding experience
• Serve as a point of contact for new employees during their first weeks

2+ years of experience in office coordination, administrative support, or sales support roles

Strong organizational and time-management skills with high attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office and/or Google Workspace; CRM experience a plus

Ability to manage multiple priorities and work independently

Professional, service-oriented mindset with a team-first attitude