We are a high-producing real estate business looking for an experienced Operations Manager to act as the owner’s right hand and oversee day-to-day operations.
This role is responsible for ensuring that all administrative, marketing, and operational tasks are executed consistently and at a high standard without the owner needing to manage daily details. The Operations Manager will lead virtual assistants, manage workflows, build and maintain systems, and serve as the primary gatekeeper when the owner is unavailable.
This is not an assistant role. It is a leadership position requiring ownership, decision-making, and accountability. The ideal candidate is highly organized, proactive, comfortable managing people, and able to run operations independently.
This is a hybrid role (in-office and remote), with local candidates preferred.
Compensation : $75,000 yearly
Responsibilities :
Operations & Execution
- Own the daily operations of the business and ensure all tasks are completed on time and at a high level
- Build, document, and maintain systems, workflows, and standard operating procedures
- Identify inefficiencies and proactively implement improvements
- Ensure nothing falls through the cracks
Team Leadership
Manage and oversee virtual assistants responsible for marketing and administrative executionAssign tasks, set priorities, and hold team members accountableReview and approve work before it is published or finalizedEnsure virtual assistants are productive, focused, and aligned with prioritiesMarketing Oversight
Oversee execution of all marketing activities, including : YouTube content, social media content, blogs, SEO content, e-mail marketing, and listing marketingEnsure deadlines, quality standards, and brand consistency are metCoordinate content distribution across platforms(Note : The Operations Manager does not need to personally edit or design content, but must ensure execution)Administrative & Transaction Oversight
Oversee transaction coordination and listing supportEnsure all tasks in CRM and transaction systems are completed accuratelySupport open houses, client events, and internal reportingMaintain organized records and documentationOwner Support & Gatekeeping
Act as the primary point of contact when the owner is unavailableHandle incoming calls, emails, and messages during weekends and scheduled time offEscalate only true emergencies to the ownerProtect the owner’s time and boundariesReporting & Accountability
Provide weekly and monthly updates on :Operational performanceMarketing executionTeam productivityPriorities, issues, and improvementsWhat Success Looks Like
The business runs smoothly without daily owner involvementTasks are completed without remindersSystems are documented and followedMarketing and admin execution is consistentThe owner can unplug for weekends and vacations confidentlyQualifications :
Proven experience in an operations, office management, or business management roleDemonstrated ability to manage people, including remote or virtual team membersHighly organized with strong systems, processes, and follow-through skillsComfortable making decisions independently and taking ownership of outcomesStrong written and verbal communication skillsTech-savvy with experience using CRMs, project management tools, and digital platformsAbility to handle responsibility and act as a point person during weekends or the owner's time offAbout Company
Performance Real Estate is a technology-driven and customer-centric company. We specialize in residential real estate sales in the Temecula Valley. We are a growing company seeking to bring innovation to a centuries-old industry. A client-first philosophy drives our business and has us constantly seeking ways to bring value to clients and the community as a whole. As an employee, you can expect a high-paced, energetic, and fun culture. We are a family and look forward to welcoming a new member into that family.