Senior Administrative Analyst - Urban Forestry - Public Works (1823 PEX)

Senior Administrative Analyst

San Francisco Public Works (Public Works) has a far-reaching portfolio with a $453 million annual operating budget, an active capital portfolio that exceeds $3 billion and a workforce of 1,700-plus employees. The department operates around the clock, touching every neighborhood in San Francisco. The staff designs and manages the construction of civic buildings and streets; cleans and greens the right of way; maintains civic buildings; manages multi-million-dollar bond programs; trains people for jobs; keeps the right of way free of hazards; paves the roads; repairs bridges and public stairways; expands accessibility; and works at the forefront addressing some of San Francisco's biggest challenges. With a mission to enhance the quality of life in San Francisco for residents, visitors and business owners, Public Works is committed to providing outstanding public service through an equity lens.

The Bureau of Urban Forestry (BUF) oversees median maintenance, tree planting, and the healthy maintenance of the 124,000-plus city-owned trees through the voter-backed StreetTreeSF program. In addition, our dedicated crews repair sidewalks and build curb ramps to advance safety and accessibility for the communities across San Francisco.

Public Works currently has a vacancy for a Senior Administrative Analyst (1823) within the Bureau of Urban Forestry. The Senior Administrative Analyst, reporting to the Principal Administrative Analyst within the Bureau of Urban Forestry, is responsible for overseeing and performing complex, sensitive, and high-level analytical work related to the USDA Forest Service's Inflation Reduction Act (IRA) Tree Planting Grant for the Public Works Department. Under general direction, the Senior Administrative Analyst plans, organizes, leads, and conducts detailed analytical projects in areas such as budgeting, finance, economics, data analysis, legislation, administrative policy, and contract administration. Your contributions as part of the project delivery team are crucial in providing exceptional customer service and performing effectively to meet critical timelines.

The Project : The San Francisco Public Works Bureau of Urban Forestry (BUF) will plant and establish thirty-five hundred (3,500) trees in equity priority neighborhoods with community partners, to expand tree canopy while creating workforce development opportunities.

Important and Essential Duties

• Research and analyze the USDA Forest Service grant as well as other grants; direct complex financial or operational activities; respond to informational requests, including those of a highly sensitive nature, and may represent BUF and Public Works to City and County of San Francisco officials, outside agencies and the public.
• Coordinate, develop, manage and monitor the USDA Forest Service grant budget and other grant budgets, including producing grant invoices, progress reports and reviewing subgrantee invoices, and developing budget-related documents.
• Coordinate the activities related to the grant and work closely with Bureau of Urban Forestry teams, to deliver on the goals and outcomes of the grant.
• Oversee, review and analyze the work of the subgrantees.
• Develop timelines that ensure the delivery of the goals and outcomes of the grant.
• Work with the Public Works Contract Administration and Grants teams to develop any Request for Proposals (RFPs) for subgrantees and / or contract procurements that are necessary to fulfill the goals and outcomes of the grant.

Minimum Qualifications

Education : Possession of a baccalaureate degree from an accredited college or university. Experience : Three (3) years of experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series. Substitutions : Experience Substitution : Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience. Education Substitution : Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year. Notes : One-year full-time employment is considered equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

Desirable Qualifications

The stated desirable qualifications may be used to identify candidates advancing to the interview process and / or to identify job finalist(s) at the end of the selection process when referred for hiring. + Previous related experience working on Urban Forestry, Parks, or Arborist projects + Full life-cycle grant and contract administration experience

Verification : Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at : https : / / sfdhr.org / recruitment-details#verification All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Supplemental Questionnaire (SQ) : Candidates may be required to complete a Supplemental Questionnaire (SQ) as part of the employment application. This SQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The SQ will be used to evaluate if the applicant possesses the required minimum qualifications. Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure. Selection Procedures : The selection process will include an evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will move forward in the recruitment process.

Additional Information Regarding Employment with the City and County of San Francisco : + Information About the Hiring Process

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. If you have any questions regarding this recruitment or application process, please contact the analyst, Tara Stevens, at tara.stevens@sfdpw.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV / AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.