Data Entry Clerk - Systemwide Floating Position 2025-2026

Job Description

SUBJECT : Data Entry Clerk - Systemwide Floating Position 2025-2026

REPORTS TO : Senior Database Trainer

The following position is available for bid within the Administrative Secretaries Unit. Preference for awarding this assignment will be given to those individuals who are appointed Word Processor.

ACCOUNTABILITY OBJECTIVE :

This position is accountable for the input, inquiry and maintenance of building and student data information for the Worcester Public Schools’ pupil information system. This position is also accountable for performing office work of ordinary difficulty and responsibility calling for care and accuracy in detail and for individual judgment in the application of a standardized routine and compliance with definite instructions or regulations; or to operate a computer in connection with such duties; and to perform related work as required.

PRINCIPAL RESPONSIBILITIES : (to be included along with other responsibilities)

1. Responsible for the maintenance and accuracy of computerized grade changes, and updating grades, i.e. report cards.

2. Responsible for providing assistance in the development of the school master schedule and individual student schedule.

3. Responsible for the entry, inquiry and retrieval of information from the Worcester Public Schools’ pupil information system.

4. Responsible for supporting the computer input and inquiry of all pupil and staff changes.

5. Responsible for proficiency in the use of Microsoft Office including development and use of Excel, spreadsheets, graphs, charts, PowerPoint and word processing.

6. Responsible for maintaining accurate student attendance records in an effort to comply with the attendance policy of the Worcester Public Schools.

7. Responsible for maintaining accurate student grading records in an effort to comply with the Worcester student promotion policy.

8. Responsible for assisting with general office procedures.

9. Responsible for maintenance of student transcripts, including verifying accuracy and completeness of documents.

10. Responsible for student registration / withdrawals, including notification from parent / guardian, transfer card, and copies of all records.

11. Responsible for assuring equal opportunity to all individuals regardless of race, color, gender, age, marital status, religion, gender identity, natural origin, sexual orientation, homelessness, or disability.

12. Responsible to perform job related duties as assigned.

YEAR / DAY : 52 week full year position, 37.5 hours a week.

SALARY : Appropriate Step on the Administrative Secretaries Salary Scale

TO APPLY : Any person interested in these positions must submit an application on-line with

licensure information, and answer all questions by logging into https : / / teamonline.org See District Information / Internal Staff Postings.

This deadline date does not preclude further advertisement or recruitment

Position Type : Full-time

Salary : $24 to $34 Per Hour

Job Categories : Support Staff >

Receptionist

Support Staff >

Secretary

Equal Opportunity Employer

The Worcester Public Schools is an Equal Opportunity / Affirmative Action

Employer / Educational Institution and does not discriminate regardless of

race, color, ancestry, sex, gender, age, religion, national origin, gender

identity or expression, marital status, sexual orientation, disability,

pregnancy or a related condition, veteran status or homelessness. The

Worcester Public Schools provides equal access to employment and the full

range of general, occupational and vocational education programs. For more

information relating to Equal Opportunity / Affirmative Action contact the

Human Resource Manager, 20 Irving Street, Worcester, MA 01609,

508-799-3020.

Job Requirements

• Citizenship, residency or work visa required

Application Questions

The employer requires all applicants to answer the following questions. It is recommended that you type any essays in a word processing program, save them, and then paste them on the proceeding job application page.

Brief Response (Answer limited to 200 characters, including spaces)

Yes / No

Brief Response (Answer limited to 200 characters, including spaces)