Archer Fellowship Program Coordinator

Job Posting Title :

Archer Fellowship Program Coordinator

Hiring Department : Academic Affairs

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Exempt

Earliest Start Date :

Dec 15, 2025

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

The University of Texas at Austin (UT Austin) is one of the largest public universities in the United States and is the flagship of The University of Texas System. UT Austin enrolls more than 53,000 students studying in nearly 120 bachelor's degree programs and more than 220 graduate programs across 19 colleges and schools.

UT Austin provides an outstanding benefits package including but not limited to :

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

Voluntary Vision, Dental, Life, and Disability insurance options

Generous paid vacation, sick time, and holidays

Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds

Additional Voluntary Retirement Programs : Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

Flexible spending account options for medical and childcare expenses

Robust free training access through LinkedIn Learning plus professional conference opportunities

Tuition assistance

Expansive employee discount program including athletic tickets

Free access to UT Austin's libraries and museums with staff ID card

Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

The Archer Fellowship Program Coordinator supports the daily operations, student advising, and program logistics of the Archer Fellowship Program at The University of Texas at Austin. This position ensures seamless recruitment, selection, pre-departure, preparation, enrollment coordination, and ongoing student support for undergraduate Archer Fellows. This position reports to the Program Director of the Archer Fellowship Program and will work closely with the UT System Archer Center to advance UT Austin's commitment to educating the next generation of leaders for local, federal, and international service.

Responsibilities

Program Coordination & Execution : Coordinate all logistical aspects of the Archer Fellowship program lifecycle : information sessions, program applications, interviews, selections, scholarship applications, course enrollment, orientations, and debriefs. Manage student records, course enrollment, and scholarship processing in collaboration with the UT System Archer Center, Registrar's Office, Office of Scholarships & Financial Aid, and academic advisors. Maintain program timelines, documentation, and compliance with UT Austin and UT System expectations and guidelines. Serve as the primary contact for student inquiries and day-to-day program needs.

Recruitment & Outreach : Execute the annual recruitment strategy in collaboration with the Director, focusing on targeted outreach to academic units and student populations. Organize and host information sessions, classroom visits, and presentations across colleges and schools. Develop promotional contentment and coordinate marketing materials in collaboration with UT System Archer staff. Manage the program's online presence (website, social media, newsletters) to highlight student success and program updates.

Student Support : Provide one-on-one and small group advising to help students navigate the application process, personal statements, and interview preparation. Offer pre-departure and ongoing support for Archer Fellows during their Washington, D.C. semester, including professional etiquette, internship placement and career readiness guidance. Serve as a resource for connecting Fellows to campus and Archer Center support services. Support alumni transitions and help facilitate networking with current participants.

Partnership & Coordination : Coordinate communication and logistics between UT Austin, the Archer Center, Archer Faculty Director, Archer Graduate Program Coordinator, and other UT System campuses as directed by the Director. Plan and execute annual events such as the Archer reception, pre-departure celebration, and return recognition gatherings. Maintain collaborative relationships with campus stakeholders, including faculty, academic advisors, career coaches, alumni, and student organizations. Assist the Director with partnership documentation, reporting, and engagement tracking.

Data, Reporting, Continuous Improvement : Collect and maintain data on applicants, selections, scholarships, alumni, and outcomes for institutional reporting. Generate reports and materials for leadership, donors, and campus partners. Support ongoing improvements in process efficiency, student experience, and student access to the Archer Fellowship Program.

Required Qualifications

Bachelor's degree. At least five years of experience in higher education program coordination, student advising, or related roles. Demonstrated ability to manage multiple priorities and deliver results within established timelines

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience supporting students applying for competitive programs, fellowships, or internships. Understanding of experiential learning, public service, career readiness, or leadership development programs. Familiarity with UT Austin systems (Advisor's toolkit, 12twenty, Mainframe, etc.).

Salary Range

$60,000 + depending on qualifications

Working Conditions

Work performed in a standard office environment.

Repetitive use of keyboard at a workstation.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.