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Administrative Assistant
Administrative AssistantHouston City Personnel • Houston, TX, US
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Administrative Assistant

Administrative Assistant

Houston City Personnel • Houston, TX, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

LOCATED IN WEST HOUSTON - BELTWAY 8 / I-10. THIS POSITION IS ON-SITE MONDAY THROUGH FRIDAY FROM 8 : 00AM TO 5 : 00PM.

Responsibilities

  • Handle HIGH VOLUME OF INCOMING AND OUTGOING CALLS
  • Schedule and confirm meetings
  • Ensure file organization based on office protocol
  • Heavy scanning projects of documents and agreements into customized database. Must know Adobe
  • Opening / closing work files
  • Create job invoices
  • Applying for and closing work permits as required
  • Scheduling inspections with appropriate government offices
  • Arrange for hotel reservations for crews for out of town jobs
  • Arrange for per diem checks for crews when necessary

Qualifications

  • 2-3 years of administrative experience in a customer driven environment
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Salesforce, QuickBooks, Adobe, and MS Office - Word, Excel, Outlook & PowerPoint
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