Purchaser/Buyer

Mission:

Waséyabek Federal Services, LLC (WFS) is a 100% Tribally owned, Native American SBA 8(a) small business of the Nottawaseppi Huron Band of the Potawatomi (NHBP). WFS is part of a portfolio of companies managed by Waséyabek Development Company, LLC, a 100% Tribally owned economic development firm focused on income diversification on behalf of NHBP that reaches beyond gaming is a well-funded, experienced small business, with substantial liquid assets and experience in federal contracting. WFS has borrowing capacity to meet the daily cash needs of new business development, new award support, and operational working capital. WFS is well-versed in federal contract compliance and providing outstanding support services.

Position Summary:

The Buyer researches, evaluates, and purchases services, supplies, and equipment based on price, service, quality, and warranty to meet the needs of the client; reviews specifications; prepares bid forms and handles the bidding process; analyzes bid results and makes recommendations and awards; prepares purchase orders; processes purchase orders; reviews forms for completeness, accuracy and risk management; verifies appropriateness of budget codes in accordance with WBS; prepares and maintains relevant contract files.

Responsibilities:

• Initiates bid/quote process for client for services, supplies, and equipment; reviews specifications with requestors and task managers.
• Prepares bid documents and oversees the bid process.
• Performs bid analysis and makes recommendations regarding purchases.
• Prepares and processes purchasing forms such as purchase orders and obtains proper business documentation to validate and set up vendors in the accounting system.
• Responsible for Credit Card Regulations and Reconciliations
• Determines and develops appropriate sources of supply and maintains cooperative working relationships with vendors to stay current with trends and technologies, products, and services.
• Maintains and reviews all necessary insurance certificates for subcontractors (automobile and general liability, workers’ compensation, etc.)
• Assists in resolving problems and issues arising from the purchase of services, supplies, and equipment with internal and external clients.
• Interpret, recommend, and implement procurement policies and procedures.
• Serve as a subject-matter expert for procurement matters, provide advice, and recommend changes that have an important bearing on internal company operations.
• Comply with governmental law, Company, and divisional procurement policies and procedures.
• Maintain a government-compliant filing system and is responsible for all correspondence on all procurement matters.
• Prepare Cost and/or Price Analysis in accordance with Federal Acquisition Regulation Requirements; perform Best Value with Trade-Off, Technical Responsive Low Price, and Low-Price Evaluations

Minimum Qualifications, Knowledge, Skills, and Abilities:

Associate degree in Business Administration and at least five years of equivalent job-related experience.

Steward the organizational culture with a focus on teamwork and commitment to service amidst a diverse colleague and customer base.

Ability to quickly adapt focus, adjust schedule and problem solve to meet evolving work demands and needs of supervisor and other stakeholders.

Highly resourceful team-player, with the ability to also work independently and balance multiple competing priorities and tasks.

Ability to pass a pre-employment drug screen.

Ability to pass an extensive background investigation, including but not limited to personal and professional financial history, nationwide criminal record search, credit check and other relevant background information deemed necessary by WFS.

Work Environment, Physical Demands, and Mental Demands:

Typical hybrid office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines. Occasional travel may be required.

Other Responsibilities:

Safety – Enforces a safety culture whereby all employees are responsible for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Quality Policy and conduct job activities in compliance with applicable Quality System documents and customer contracts.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to his/her job.

Disclaimer:

This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.