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Director of Administration
Director of AdministrationClearpath • San Francisco, CA, United States
Director of Administration

Director of Administration

Clearpath • San Francisco, CA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

About the Role

FAI seeks a Director of Administration to oversee HR, compliance, and organizational systems as we expand our team and operational complexity.

This full‑time position, based in Washington, DC, reports to the Vice President of Operations and works closely with the policy, development, and external affairs teams.

You’ll join a growing organization with established financial and operational practices. Your mandate will be to strengthen institutional compliance, talent retention, and organizational efficiency while building scalable systems to support sustainable growth.

Responsibilities

Financial Management :

  • Oversee payroll, assist with budgeting, and financial reporting
  • Partner with the Vice President of Operations and program leads on resource allocation, grant budgeting, and long‑term financial planning

Operational Systems & Compliance :

  • Design and maintain operational processes that ensure accuracy, accountability, and scalability
  • Oversee contracts, vendor management, insurance, HR systems, and risk management
  • Ensure compliance with federal and state nonprofit regulations, grant terms, and employment law

    • Grants & Institutional Reporting :

  • Collaborate with the development team to support restricted fund management
  • Maintain alignment between program expenditures, funder commitments, and financial documentation

    • Human Resources Management :

  • Oversee core HR functions including payroll, benefits administration, compliance, team training, and personnel policies
  • Support recruitment, onboarding, and performance management processes to ensure operational consistency and legal compliance

    • People & Culture Infrastructure :

  • Partner with leadership on talent management, onboarding, compensation benchmarking, team building, and benefits administration. Maintain a culture of accountability, transparency, and continuous improvement

    • Qualifications

    FAI welcomes applicants from a range of backgrounds, including think tanks and mission‑driven startups, but the right candidate likely has at least seven years of experience.

    Successful candidates will demonstrate :

  • Experience in nonprofit operations, finance, or human resources
  • Experience working across departments and aligning priorities across projects
  • Experience overseeing HR functions, including payroll, benefits administration, and personnel policies
  • Strong understanding of GAAP, nonprofit compliance, and audit processes
  • Experience managing budgets across grants, programs, and restricted / unrestricted funds
  • Familiarity with federal grant or philanthropic reporting requirements
  • Exceptional organizational, analytical, and systems‑thinking skills
  • Proficiency with QuickBooks, Airtable, and modern SaaS finance / operations tools
  • Demonstrated success in improving processes and building scalable systems
  • Excellent written and verbal communication skills
  • Alignment with FAI’s right‑of‑center, reform‑oriented mission

    • Benefits and Perks

  • Annual salary range estimated to be $100,000–$140,000 but is negotiable based on experience
  • Health, dental, and vision insurance
  • 401(k) match up to 6%
  • $1,000 annual book credit
  • Monthly commuter benefit
  • Unlimited vacation policy

    • FAI is an equal‑opportunity employer. We review applications for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, uniformed services, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.

    To Apply

    Qualified candidates should submit the following application materials (in order) in one PDF document :

    Cover letter including :

  • Paragraph(s) describing three distinct reasons you are drawn to FAI’s mission and how you came to those beliefs
  • Salary requirements
  • Résumé

    • APPLY HERE

    Questions can be directed to Katy Gambella, Director of Outreach at Talent Market, who is managing the search process : katy@talentmarket.org.

    There is no application deadline for this position. Applications are accepted on a rolling basis. This job will remain posted until it is filled.

    #J-18808-Ljbffr

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