Talent.com
Administrative Assistant - Executive Office, Medical Group
Administrative Assistant - Executive Office, Medical GroupMaimonides Medical Center • Brooklyn, NY, United States
[error_messages.no_longer_accepting]
Administrative Assistant - Executive Office, Medical Group

Administrative Assistant - Executive Office, Medical Group

Maimonides Medical Center • Brooklyn, NY, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Administrative Assistant - Executive Office, Medical Group

Full Time | Mon - Fri

Brooklyn, NY

THE BEST CAREERS. RIGHT HERE

@ BROOKLYN'S LEADING HEALTHCARE SYSTEM .

MAIMONIDES : TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES

Maimonides Health is Brooklyn's largest healthcare system, serving over 250,000 patients annually across three hospitals, 1,800 physicians and healthcare professionals, and more than 80 community-based practices and outpatient centers. Our Physician Organization includes :

  • Faculty Practice : Over 600 providers, 1,500 staff, and 275,000 annual visits
  • Community Practice Network : 20 practices across 12 neighborhoods, 50+ providers, 300 staff, and 200,000 annual visits

We are seeking a highly organized, proactive Administrative Assistant to support the Senior Vice President of Physician Operations and Chief Strategy Officer for the Medical Group. This is a high-impact role requiring discretion, adaptability, and strong communication skills to support executive leadership and physician engagement across a complex, multi-site organization.

Key Responsibilities :

Executive Support

  • Manage complex calendars, coordinate high-level meetings across departments and external partners
  • Prepare agendas, take minutes, and follow up on action items
  • Handle confidential correspondence and communications on behalf of the SVP and other members of the Physician Enterprise Team
  • Physician Communication & Engagement
  • Assist in developing and distributing internal communications to physicians and practice leaders
  • Support planning and execution of physician town halls, leadership forums, and strategic events
  • Maintain contact lists and communication channels for rapid outreach

    • Administrative Operations

  • Process expense reports, check requests, and timecard approvals
  • Maintain filing systems, office supplies, and departmental records
  • Liaise with HR, Finance, and Operations teams as needed

    • Special Projects

  • Support strategic initiatives and cross-functional projects as assigned
  • Assist with data collection, presentation development, and project tracking
  • Coordinate logistics for site visits, retreats, and executive planning sessions

    • We Require :

  • HS Diploma required; Bachelor's Degree preferred
  • 2-3 years of experience supporting senior executives or physician leadership
  • Strong interpersonal and written / verbal communication skills
  • High proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
  • Ability to manage multiple priorities in a fast-paced environment
  • Experience in healthcare or physician group operations is a plus

    • Salary : $70,000-75,000 / yr

    We offer comprehensive benefits including a 403 (b) retirement plan.

    Administrative Assistant, for immediate consideration, please apply now!

    Maimonides Medical Center (MMC) is an equal opportunity employer.

    [job_alerts.create_a_job]

    Administrative Assistant Office • Brooklyn, NY, United States

    [internal_linking.similar_jobs]
    Medical Administrative Assistant-Pediatrics Pulmonary Department

    Medical Administrative Assistant-Pediatrics Pulmonary Department

    Mount Sinai Health System • New York, NY, United States
    [job_card.full_time]
    The Pediatric Pulmonology Division is seeking a motivated and detail-oriented Medical Assistant to join our team and play a key role in supporting our five pediatric pulmonologists and two nurse pr...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Medical Executive Assistant

    Medical Executive Assistant

    HESS SPINE AND ORTHOPEDICS LLC • Clifton, NJ, US
    [job_card.full_time] +1
    We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    PAGNY • New York, NY, United States
    [job_card.full_time]
    Lexington Avenue, New York, NY 10170.Physician Affiliate Group of New York (PAGNY.New York State and directly employs nearly 4,000 physicians and allied health professionals who serve seven of New ...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Medical Administrative Assistant

    Medical Administrative Assistant

    The Mount Sinai Hospital • New York City, NY, United States
    [job_card.full_time]
    Medical Administrative Assistant.[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Medical Assistant - Pulmonary Office - FT

    Medical Assistant - Pulmonary Office - FT

    Holy Name Medical Center • Englewood, NJ, US
    [job_card.full_time] +1
    Welcome to Holy Name, a medical center where innovation is not just a goal — it's a commitment.Here, medical excellence thrives, allowing hope to reign supreme and leaving no room for fear.At our h...[show_more]
    [last_updated.last_updated_30]
    Medical Assistant - CCM

    Medical Assistant - CCM

    MedElite Group, LLC. • New York, NY, US
    [job_card.full_time]
    Our partnership with MedElite Healthcare Management Group empowers us to focus on what matters most : providing compassionate, personalized care that meets the unique needs of each resident.Together...[show_more]
    [last_updated.last_updated_30] • [promoted]
    EXECUTIVE ASSISTANT TO THE CHIEF MEDICAL OFFICER

    EXECUTIVE ASSISTANT TO THE CHIEF MEDICAL OFFICER

    City of New York • New York, NY, US
    [job_card.permanent]
    Executive Assistant To The Chief Medical Officer.The Department of Social Services (DSS) is comprised of the administrative units of the NYC Human Resources Administration (HRA) and the Department ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Manager-MA551301

    Office Manager-MA551301

    ICL • Brooklyn, NY, US
    [job_card.full_time]
    The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The Office Manager coordinates all ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Executive Administrative Assistant

    Executive Administrative Assistant

    Emergent • New York, NY, US
    [job_card.full_time]
    Executive Administrative Assistant.Location : New York or Miami preferred; other locations in the US EST time zone considered. Forests are crucial to all life on Earth.They capture and store carbon a...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Executive Administrative Assistant

    Executive Administrative Assistant

    Rising Tide Dental • New York, NY, US
    [job_card.full_time]
    Rising Tide Dental is seeking a highly organized and motivated Executive Administrative Assistant! Come join our family and be a part of a fast growing Dental Supporting Organization!.This role wil...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Medical Office Assistant

    Medical Office Assistant

    St. Catherine of Siena • Howard Beach, NY, United States
    [job_card.full_time]
    Overview Catholic Health Physicians Practices strives to deliver clinically excellent medical care to our patients.We are looking for a Medical Office Assistant who will provide the highest qualit...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    KINGS BAY YM - YWHA • New York, NY, US
    [job_card.full_time]
    We are seeking an Administrative Assistant who is also comfortable working with members.The ideal candidate must be fluent in both Russian and English and possess basic. While we will provide traini...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Glass Family of Companies • Elmhurst, NY, United States
    [job_card.full_time]
    Our client provides top-ranked care, dozens of inpatient and outpatient specialties, and mental health services with a team of highly trained and caring medical professionals who are compassionate,...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    The New York Academy of Medicine • New York, NY, United States
    [job_card.part_time]
    About The New York Academy of Medicine : .The New York Academy of Medicine (NYAM) tackles the barriers that prevent every individual from living a healthy life. NYAM generates the knowledge to change ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Medical Office Specialist I

    Medical Office Specialist I

    Community Healthcare Network • New York, NY, United States
    [job_card.full_time]
    Community Healthcare Network is seeking for a.Full-Time Medical Office Specialist.Responsibilities include, but are not limited to : . Greet patients and provide basic orientation to the center and al...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Alliance Family Health Center Inc • New York, NY, United States
    [job_card.full_time]
    Join Alliance Family Health Center Inc as an Administrative Assistant and become a vital part of improving community health. You will play a crucial role in supporting the clinic's operations, ensur...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Medical Assistant (MA)- Urology

    Medical Assistant (MA)- Urology

    Northwell Health • Staten Island, NY, United States
    [job_card.full_time]
    Performs patient care under the physician's / nurse's direct supervision.Duties include preparing patient for physician, administering, obtaining and recording diagnostic laboratory test results.Assi...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Health Advocates Network • Brooklyn, NY, United States
    [job_card.full_time]
    Health Advocates Network is currently seeking a.Perform secretarial duties; establish office procedures; expedite and follow up on projects. and act as liaison amongexecutives,staff, other employee...[show_more]
    [last_updated.last_updated_30] • [promoted]