Talent.com
Administrative coordinator
Administrative coordinatorMedasource • Baltimore, MD
Administrative coordinator

Administrative coordinator

Medasource • Baltimore, MD
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.permanent]
[job_card.job_description]

Job Title: Administrative Coordinator

Location: Onsite, 5 days/week (8:30 AM – 5:00 PM)

Travel: Required between buildings as needed

Position Summary:

We are seeking a proactive and detail-oriented Administrative Coordinator to support our team by managing day-to-day administrative operations across multiple office locations. The ideal candidate is organized, flexible, and thrives in a fast-paced environment. This role is critical to ensuring smooth workflows and efficient communication within and outside the department.

Key Responsibilities:

Office Management

  • Ensure office spaces are clean, organized, and well-maintained
  • Greet and direct visitors at the front desk/reception area
  • Maintain office supply inventory and coordinate orders across teams
  • Serve as primary contact for external vendors (e.g., water service, shredding, etc.)
  • Submit service and maintenance requests for equipment and facilities
  • Coordinate coffee machine filter cleaning and replacement
  • Set up and manage office touchdown spaces

Scheduling & Calendar Management

  • Schedule meetings, interviews, and conference rooms for the leadership team

Document & Information Management

  • Maintain organized filing systems, databases, and records
  • Support the preparation of reports, presentations, and departmental documents
  • Facilitate obtaining signatures for internal agreements
  • Regularly update contact lists, tracking sheets, and referral directories

Event & Meeting Coordination

  • Assist in planning and executing internal meetings, trainings, and team events
  • Prepare agendas, take meeting minutes, and track follow-up items

Budget & Expense Support

  • Assist with departmental budget tracking and processing invoices and expense reports

General Administrative Support

  • Prepare patient-related documents as needed
  • Provide coverage for common areas or patient lounges when required
  • Order business cards and manage administrative supplies
  • Conduct research and provide ad hoc support to internal teams
  • Support onboarding and system access for patients and external partners

Travel & Logistics

  • Coordinate travel arrangements, accommodations, itineraries, and reimbursement processes

Confidential Support

  • Handle sensitive information with the utmost professionalism and confidentiality

Qualifications:

  • Minimum of 3 years of prior administrative experience
  • Proficiency in at least one foreign language
  • Strong organizational and time management skills
  • Ability to work independently and adapt to changing priorities
  • Self-starter with a willingness to learn and take ownership of tasks
  • Comfortable traveling between buildings as needed
  • Professional and dependable, with excellent interpersonal skills

Administrative coordinator Baltimore, MD

For over 16 years, Medasource has established and maintained relationships that are designed to meet your IT staffing needs. Whether it’s contract, contract-to-hire, or permanent placement work, we customise our search based upon your company’s unique initiatives, culture and technologies. With our national team of recruiters placed at 21 major hubs around the nation Medasource finds the people best-suited for your business. When you work with us, we work with you. That’s the Medasource promise.

[job_alerts.create_a_job]

Administrative coordinator • Baltimore, MD

[internal_linking.similar_jobs]

Listing Coordinator

The Bob & Ronna GroupEllicott City, MD, United States
[job_card.full_time]

This is what you will receive:.Health Insurance Benefits available.This is a Career Opportunity for Growth and Advancement.Here is what we will ask you to do:.Administrative and Compliance tasks in...[internal_linking.show_more]

 • [job_card.promoted]

Graduate Resident Coordinator

Notre Dame of Maryland UniversityBaltimore, MD, United States
[job_card.full_time]

Hours: 20 hours/week (June-May).The Graduate Resident Coordinator's (GRC) role is to create a sense of community within the residence halls and amongst the campus community by valuing, supporting, ...[internal_linking.show_more]

 • [job_card.promoted]

Mail Carrier - City - No Experience Required

Postal Jobs AssistButler, Maryland, United States
[job_card.full_time]

USPS is accepting applications for City Carrier Assistants nationwide.This role ensures smooth postal operations by delivering mail efficiently.No prior experience is required, as USPS offers compr...[internal_linking.show_more]

 • [job_card.promoted]

Remote Administrative Assistant Admin - Part Time Panelists Needed

ApexFocusGroupSouth Gate, Maryland, US
[filters.remote]
[job_card.full_time] +1

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience ...[internal_linking.show_more]

 • [job_card.promoted]

Project Coordinator

JMTCockeysville, MD, United States
[job_card.full_time]

JMT is seeking a Project Coordinator to provide overall project administration and oversight for multiple construction management projects.JMT offers outstanding opportunities for career and profes...[internal_linking.show_more]

 • [job_card.promoted]

Site Coordinator, BWMC

InsideHigherEdArnold, Maryland, United States
[job_card.full_time] +1

This position requires a full-time in-person presence on campus or at alternative locations.Hourly and Temporary, Non-Exempt.The Site Coordinator provides support for English Language Learning and ...[internal_linking.show_more]

 • [job_card.promoted]

Outreach Coordinator

Peterson TechnologiesAnnapolis Junction, MD, US
[job_card.full_time]
[filters_job_card.quick_apply]

Responsible for providing customer support, including coordinating and orchestrating customer relations, program meetings; Responsible for coordinating with analysts to publicize product capabiliti...[internal_linking.show_more]

Office Coordinator (HHS/Finance and Administration)

Baltimore County, MDTowson, MD, United States
[job_card.full_time]

This job announcement may close at any time with little or no notice.Applicants are advised to apply promptly.Pay Schedule VI, Grade 21, Regular Schedule: 35 hours per week A vacancy exists in Depa...[internal_linking.show_more]

 • [job_card.promoted]

Telehealth Technology Coordinator

TEKsystemsBaltimore, Maryland, United States
[job_card.full_time]

TekSystems is currently hiring for a Telehealth Coordinator role! MUST be able to drive between white marsh and Onley! *.MUST be okay with the hours: Friday- 8-4:30 PM, Sunday 7 PM- 8 AM! *.The ind...[internal_linking.show_more]

 • [job_card.promoted]

Administrative Coordinator

ComForcareLutherville Timonium, MD, United States
[job_card.full_time]

We believe in celebrating wins, having fun, and working with purpose.If you're a fast learner, results-oriented, highly motivated, and an excellent communicator-.This role ensures the smooth coordi...[internal_linking.show_more]

 • [job_card.promoted]

MDS Coordinator

Marquis Health Consulting ServicesTowson, MD, United States
[job_card.full_time]

Orchard Hill Rehabilitation and Healthcare Center.Proudly supported by Marquis Health Consulting Services.Full-time opportunity available!.Waive your Full-Time Benefits and Receive an Additional $3...[internal_linking.show_more]

 • [job_card.promoted]

Administrative Coordinator

Johns Hopkins UniversityBaltimore, MD, United States
[job_card.full_time]

The Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program.The responsibili...[internal_linking.show_more]

 • [job_card.promoted]

Coordinator, Contracts

Community College of Baltimore CountyCatonsville, MD, United States
[job_card.full_time] +2

The purpose of this position is to perform professional administrative work supporting a functional area within assigned college division or function.The position is responsible for providing custo...[internal_linking.show_more]

 • [job_card.promoted]

Shared Services Coordinator

DouronElkridge, MD, United States
[job_card.full_time]

The Shared Services Coordinator role coordinates installation, maintenance, repair, and replacement of office equipment within client facilities.This position is responsible for timely scheduling o...[internal_linking.show_more]

 • [job_card.promoted]

Administrative Assistant

TalantageJessup, MD, United States
[job_card.full_time]

Talantage is seeking a full-time Administrative Assistant to join our team.The Administrative Assistant is responsible for performing administrative duties and to support program and staff needs in...[internal_linking.show_more]

 • [job_card.promoted]

Administrative Laboratory Technician - Administrative Coordinator

Johns Hopkins HealthCareBaltimore, MD, United States
[job_card.permanent]

We have two openings for this position.The Administrative Laboratory Technician reports to the Supervisor.Responsible for facilitating the exchange of information between customers: patients, famil...[internal_linking.show_more]

 • [job_card.promoted] • [job_card.new]

Copy Of Referral Coordinator

AbsoluteCARE IncBaltimore, MD, United States
[job_card.full_time]

Are you looking for an exciting new position in a new innovative medical organization? AbsoluteCARE is looking for a detail organized, problem solving Full Time, Day Shift Referral Coordinator who ...[internal_linking.show_more]

 • [job_card.promoted] • [job_card.new]

PT Office Admin & Recruiting Coordinator

uPerformElkridge, MD, United States
[job_card.part_time]

Administrative And Recruitment Support.The ideal candidate will be responsible for managing daily administrative operations while also supporting recruitment and hiring processes.This role ensures ...[internal_linking.show_more]