Temporary Administrative Program Assistant

Temporary Administrative Program Assistant

This recruitment will be used to fill one part-time (approximately 20 hours per week) Temporary Administrative Program Assistant position for the Department of Forestry and Natural Resources as part of the Division of Extension and Engagement at Oregon State University (OSU). This position for the Division of Extension and Engagement's Extension Urban Forestry and Natural Program with Oregon State University (OSU) is housed within the Forestry and Natural Resources Extension Program, within the College of Forestry.

This position will support the OSU Extension Statewide Urban Forestry program, working with academic and professional faculty planning, organizing, developing, and delivering educational programming. This position provides critical support for the urban forestry program throughout Oregon. The work consists primarily of science delivery and communication support and database management. This individual will assist the two Urban Forestry Extension Specialists with the development of a needs assessment, planning of digital outreach and education materials, identifying and communicating with potential partners throughout Oregon, and some program planning.

Active and effective communication with Urban Forestry Extension Specialists is essential.

This position assists with ensuring that educational programs and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with civil rights and language / visual access regulations.

The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs, and resources.

Key Responsibilities

This position provides general support for the Urban Forestry program.

95% Extension Programming Support

Prepare educational information for the public in the form of brochures, factsheets, web articles, PowerPoint presentations, newsletter articles, and other needed resources.

Communicate with the public and other Extension professionals regarding urban forestry program activities and objectives, and forward questions about technical matters as appropriate.

Review / update educational content on the OSU Extension Urban Forestry website and social media, including events, news, announcements, posting videos, and adding images.

Coordinate and assist in the execution of training programs by managing participant registration systems and supporting program promotion through direct outreach to partners and developing promotional materials.

Promote educational events through media such as fliers, newsletter announcements, and social media.

Establish and maintain professional relationships with appropriate organizations, societies, and individuals.

Collect, input, organize, and maintain data in Excel spreadsheets.

Create digital materials, including reports and graphics.

5% Service & Professional Development

Participate fully as a member of the OSU Forestry and Natural Resources Extension Team, attend meetings, and contribute to the functioning of the Program.

Participate in professional development activities as appropriate.

What We Require

Three years of office experience which included two years at full performance level and experience generating documents; and lead work responsibility or coordination of office procedures.

What You Will Need

Demonstrated oral and written communication skills.

Ability to work independently with minimal supervision.

General knowledge and ability to use computers for word processing, data management, and communications, including proficiency with information technology, collaborative work platforms, and professional office software such as or similar to Microsoft Applications.

A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.

Demonstrated ability to work collaboratively as a team member with other professionals and community members.

Ability to communicate successfully and inclusively with broad and diverse groups with varying backgrounds and communication styles and expectations.

What We Would Like You to Have

Education and / or experience (paid or volunteer) related to youth development programs, adult education, teaching, or program delivery.

Demonstrated understanding and interest, experience, or education in natural resources, arboriculture, and / or urban forestry.

Ability to navigate and synthesize scientific literature for the development of technical materials for community members and professionals.

Ability to learn and adapt to using multiple digital communication systems, including website software, email newsletters, social media, videos, and other tools in a changing technological environment.

Demonstrated experience with volunteer programs.

Working Conditions / Work Schedule

Work hours are generally 8 A.M. to 5 P.M. from Monday through Friday, however, some work on weekday nights and weekends may be required.

This position has regular contact with the public by telephone or email, to promote awareness or interest in a program. This position works collaboratively with colleagues.

Work performed includes operation of standard office equipment such as computers, tablet devices, phones, copiers and printers, calculators, and filing cabinets.

The visual capacity to review and edit documents, and the ability to frequently remain in a stationary position, operate a computer and other standard office equipment, and converse by telephone and in person is required.

Work can be conducted remotely, as agreed upon by employee and supervisors.

Pay Method Hourly

Pay Period 16th - 15th of the following month

Pay Date Last working day of the month

Min Salary $20.98

Max Salary $31.63

Special Instructions to Applicants

To ensure full consideration, applications must be received by November 18, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.

Your profile MUST clearly show how you meet the minimum / required qualifications for the position.

Resumes are NOT accepted at the application stage for this position.

Cover letters are optional for this position and will not be used for evaluating your qualifications.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact :

Paul Ries

paul.ries@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action / Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial / ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.