Payroll Coordinator (2020-060 Temporary Staffing Services Task Order)

TASK ORDER FORM To be completed by Community Transit Position Required : Payroll Coordinator (Temp) Estimated time needed : More than days

Budget Codes : Dept ID Fund Account Project N / A Brief Job Description :

See attached payroll coordinator job description for more details.

To work as a Coach Operator Payroll Coordinator. Job duties include :

• Timesheet, Exceptions, Dues and other data entry
• Attendance Scheduling Forms (ASF) file creation
• Shared mailbox management of emails
• Printing, organizing and filing of timesheets and other items
• Scanning
• Payroll Transition Listing (PTL) / Union Business Work (UBW) and Paystub emailing
• Paystub sealing, applying postage, accounting for information and mailing
• Union billing and other preparation

Candidate should have Excel, Word, PDF and payroll experience.

Approximately month contract

Report Location : Cascade Administration Building Assignment Start Date : TBD Assignment End Date :

Attachment :

Job Summary

As a Payroll Coordinator, you will work as part of a team to process bi-weekly payroll for over employees, totaling $ million annually. You will enter exception and timesheet data into the payroll system, calculate, process, and reconcile payroll, and answer questions from employees. This position is eligible for overtime and receives extra pay for working on holidays.

Job Duties

Frequency

Enter payroll exception data into payroll systems. Research and analyze discrepancies, make corrections, and document changes. Review payroll and documentation for accuracy and completeness. Calculate payroll and reconcile to various reports. %

Daily

Follow records retention protocols. Maintain archive of payroll records annually. %

Weekly

Enter timekeeping data. Validate timekeeping calculation results for accuracy and compliance with the applicable labor contracts, agency policy, and labor laws. %

Bi-Weekly

Research and respond to payroll related inquiries from employees, supervisors, and outside organizations. Serve as a resource for payroll issues. %

Daily

With oversight from a manager, supervisor or lead, reconcile payroll deduction reports and prepare for payments to third parties and review general ledger balances. %

Bi-Weekly

Reconcile and process FMLA, PFML, STDi, LTD, Workers Compensation leave, supplemental pay and donated sick leave hours based on information provided by Benefits team and third-party organizations. Obtain required approval before creating adjusting entries and documentation as needed. %

Weekly

Research questionable payroll items and obtain required approval before entry. Validate all variances. Verify appropriate signatures exist on the necessary documents. %

Daily

Perform other duties of a similar nature or level. As needed

Minimum Qualifications

An equivalent combination of education and experience to successfully perform the job duties is also accepted.

Knowledge Requirements

Skill Requirements

Preferred Skills and Knowledge

Working Conditions

Hybrid telework may be available. Availability is at management discretion and may not be available for this position based on the nature of the work. Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to pounds occasionally.