MedTech Administrative Business Partner / Executive Assistant (San Bruno)

Duration : 6 months contract

Job Description :

The MedTech organization is seeking an MedTech Administrative Business Partner / Executive Assistant to support the Chief Medical & Scientific Officer and two additional leaders.

This role provides core administrative support including complex calendar management, domestic / international travel coordination, expense reporting, and event / onsite logistics.

This is a hybrid role requiring 3 in-office days per week (2+ days in San Bruno, 1+ day in South San Francisco). The ideal candidate is proactive, highly organized, adaptable, and operates with a collaborative, one-team mindset.

Responsibilities :

• Calendar Management
• Proactively manage complex calendars across time zones.
• Schedule meetings with adequate prep / travel time and resolve conflicts.
• Respond promptly to scheduling requests.
• Optimize long- and short-term calendar planning.
• Recommend improvements for leadership time allocation.
• Expense Management
• Execute travel- and incidental-related expense activities.
• Complete expense reports in compliance with T&E policies.
• Approve expense reports for team members.
• Review / process invoices and submit purchase orders.
• In-Person Meeting Coordination
• Handle logistics for internal / external meetings.
• Book conference rooms and arrange catering.
• Confirm attendee lists and meeting room readiness.
• Prepare meeting materials (agendas, decks).
• Assist with note-taking as needed.
• Plan team dinners or activities.
• Travel Management
• Coordinate domestic and international travel for leaders.
• Arrange pre-travel requirements (visas, passports, tech support, cultural considerations).
• Remain available during travel to resolve issues.
• Prepare travel agendas and handle post-travel documentation.
• Team Event / Onsite Management
• Plan and execute team offsites, summits, and internal / external events.

Must-Have Skills :

Desired :

Education :

About US Tech Solutions :

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Recruiter Details : Name : Ankit

Email : ankit.s@ustechsolutions.com

Internal Id : 25-54295