Outside Processing Coordinator

Description:

Employment Type: Full-Time

Job Summary

The Outside Processing Coordinator is responsible for managing and coordinating all external processing activities for machined parts and assemblies. This role ensures timely and accurate movement of materials to and from outside vendors for services such as heat treating, plating, anodizing, painting, and other secondary operations. The coordinator acts as the primary liaison between the machine shop and external processors to maintain quality, delivery schedules, and compliance with customer specifications.

Key Responsibilities

• Schedule and track parts sent out for external processing
• Create and manage purchase orders for outside services
• Maintain accurate records of part status, vendor lead times, and delivery dates
• Communicate with vendors to resolve delays, quality issues, or discrepancies
• Ensure all documentation (certifications, packing slips, etc.) is received and filed appropriately
• Coordinate with internal departments (production, quality, shipping) to meet customer deadlines
• Monitor inventory levels and update ERP system accordingly
• Evaluate vendor performance and recommend improvements or alternatives
• Build vendor relationships
• Assist in developing contingency plans for supply chain disruptions

Requirements:

Qualifications

• High school diploma or equivalent (associate or bachelor’s degree preferred)
• 2+ years’ experience in manufacturing, supply chain, or vendor coordination
• Familiarity with machining processes and secondary operations
• Strong organizational and multitasking skills
• Excellent communication and negotiation abilities
• Proficiency in ERP systems and Microsoft Office Suite
• Ability to work independently and as part of a team
• Detail-oriented with a commitment to quality and accuracy

Working Conditions

• Office and shop floor environment
• Occasional travel to vendor locations