Executive Administrative Assistant

Description

Become an integral part of U.S. Private Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented with a focus on attention to detail and quality.

As an Executive Administrative Assistant within the U.S. Private Bank you will need to work well in a team environment represent your team with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures processes and techniques to complete assignments in line with both your team and the offices activities and goals. The ability to communicate confidently and accurately with high-net-worth clients in a fast-paced deadline driven team environment will be a key skill to possess along with attention to detail high energy and flexibility.

Job Responsibilities

• Maintain complex and detailed calendars while adhering to client confidentiality regulations
• Handle heavy call volumes from both external clients and internal colleagues / management
• Organize all aspects for offsite conferences and external events including catering and transportation. Manage the coordination and logistics of both internal and external meetings and events (including meeting room reservations event organization / follow-up RSVP tracking ticket allocation)
• Arrange and coordinate complicated domestic travel arrangements (air hotel accommodations and ground accommodation)
• Process invoices T&E expense claims and sponsorship requests for assigned team members ensuring all policies are followed and items are processed within provided as a subject matter expert for policies and procedures
• Assist with staff on-boarding and off-boarding which includes partnering with team members for equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain current organizational charts and Executive Bios
• Assist in editing spreadsheets and presentations including printing and binding for client meetings
• Work efficiently with the fellow assistants in positive partnership to support each other including sharing tasks for entire office

Required qualifications capabilities and skills

Preferred qualifications capabilities and skills

College degree is a plus

Note : This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Personal Assistant Experience,Microsoft Powerpoint,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar

Employment Type : Full-Time

Department / Functional Area : Administration

Experience : years

Vacancy : 1