Project Coordinator

Project Coordinator

Position Overview The Project Coordinator will support project execution by managing schedules, tasks, and communications. This role requires strong organizational skills, attention to detail, and the ability to ensure that project deliverables are completed on time and aligned with company standards.

Key Responsibilities

• Use internal Wrike project management software to run timeline, past-due, assignee, and KPI reports
• Identify past-due tasks and proactively contact assignees to keep projects moving forward
• Manage task data as requested, including reassigning tasks when necessary
• Perform data entry by entering provided datasets into designated tasks accurately
• Communicate effectively via email and Teams chat during USA/PST business hours (9:00 AM 5:00 PM PST)
• Maintain accurate project documentation and status reports for management and stakeholders
• Support project meetings by preparing agendas, documenting minutes, and tracking follow-up actions
• Ensure strict adherence to confidentiality requirements across all project activities
• Collaborate with team members and stakeholders to resolve issues and maintain workflow efficiency

Qualifications

Education & Experience

• Bachelor's degree in Business Administration, Management, or related field preferred
• Minimum of 23 years of experience in project coordination, administration, or related roles
• Experience with project management tools (Wrike, MS Project, Trello, Asana) is an advantage

Skills & Competencies

• Strong organizational and time-management skills
• Excellent communication skills in fluent English (written and verbal)
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and manage competing priorities under pressure
• Detail-oriented with a commitment to accuracy and confidentiality
• Team player with the ability to work independently when required