Project Manager Assistant

Project Manager Assistant

We are hiring a Project Manager Assistant (PMA) to support our De Pere, Wisconsin office. This individual will be responsible for completing project support tasks on assigned project(s), from initiation to completion. The duties will also include assisting with project planning, scheduling, and coordination, as well as communicating with clients, vendors, and subcontractors.

Responsibilities :

• Project Coordination / Administrative Support :
• Confidently coordinate and oversee the execution of all the project activities, including submitting RFIs, submittals, schedule, and various correspondence from the initiation to completion of assigned projects.
• Provide general administrative support to teams including data entry, filing, and record-keeping.
• Coordinate with subcontractors, suppliers, and other project stakeholders. Assist with new customer and vendor setup.
• Verifying project documents and assisting with tool and equipment requests.
• Verify and document field work completed.
• Use / learn Vista, Project Sight, and other similar Project management software.
• Document Management :
• Organize and maintain project documentation, including contracts, drawings, permits, correspondence, and photos.
• Ensure all project documentation is accurately filed and easily accessible to team members. Review project close-out document requirements, assemble and submit.
• Communication Support :
• Facilitate communication between project team members.
• Schedule meetings, prepare meeting agendas, and take meeting minutes as required.
• Assist in drafting correspondence, reports, and presentations related to project progress.

Skills :

Sargent Electric Company and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria : race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Sargent Electric Company.