Executive Assistant to VP & Division Manager - Orlando

DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company.

We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on!

What you'll be doing :

Manage the Division Manager's schedule and appointments.

Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items.

Act as primary point of contact for the Division Manager.

Provide administrative support for other members of Orlando Leadership team that report to Division Manager.

Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction.

Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year.

Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents.

Handle phone calls, emails, and correspondence.

Prepare presentations and providing administrative support for meetings as needed.

Coordinate logistics for conferences and special events on behalf of Division Manager.

Coordinate travel arrangements and compile expense reports.

Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management.

Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc.

Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager.

What you need for this position :

Ability to proactively initiate and self-direct with a high degree of emotional intelligence.

Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a "can-do" attitude.

Excellent organizational and time management skills.

Outstanding communicator : able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally.

Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members.

Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses.

Entrepreneurial team player.

Proficient computer skills in Microsoft Office Suite including Powerpoint.

Experience with Procore, Box, DocuSign, and Bluebeam preferred.

Associate's Degree in Construction Management or Business Administration preferred, not required.

Notary Public (within 30 days)

Strong personal integrity and has the highest ethical standards.

Able to function in a positive, friendly, high-energy, and collaborative environment.

What's in it for you :

Top-tier market salary & bonus program.

Team up with other high-performing coworkers.

Top-notch Medical Insurance

DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing)

Wellness reimbursement to assist in your fitness and wellness.

PTO : 1st year : 8 days; Years 2-5 : 18 days; 6-10 Years : 23 days, 11+ Years : 28 days

Additional Time Off : 11 Paid Holidays, and your birthday off.

Veterans Day Off for our Veteran Team Members

Volunteer Time Off : 2 paid days to devote to volunteering for the nonprofit of your choice.

Educational Reimbursement Plan

Team Member Referral Bonus Program

Maternity & Paternity Care Plans

Adoption Assistance Program

Direct Deposit Paycheck

Weekly Pay Schedule

Free Snacks and Drinks

Costco or Sam’s Club Membership

Drug test, background check, and eligibility to work in the U.S. required.