Christmas Office Assistant

Job Description

THE SALVATION ARMY

NORTH & CENTRAL ILLINOIS DIVISION

MIDWEST CORPS

POSITION DESCRIPTION

POSITION TITLE : Christmas Office Assistant

LOCATION / DEPT : Midwest Corps

REPORTS TO : Corps Officers

FLSA CATEGORY : Non-Exempt

STATUS TYPE : TPT

OUTCOMES

To raise the funds needed for the services provided to individuals and families by the Corps of The Salvation Army. This position will be responsible primarily for providing assistance in the finance office and at the reception desk as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answer incoming telephone calls and re-direct as needed.
• Interact with clients, donors and vendors arriving at office.
• Process and deposit donations, cartridge, and other receipts.
• Prepare and maintain donation records.
• Post receipts to the accounting software.
• Prepare matching contribution forms.
• Review and expense accounts payable.
• Post accounts payable items to the accounting software.
• Enter Christmas data in various software as needed, i.e. : Register to Ring
• Schedule volunteer bell ringers as needed.
• Assist at intake and Christmas distribution as needed.
• Pick up mail as needed.
• Courier deposits to the bank as needed.
• Interact with donors regarding donations and related questions.
• Prepare miscellaneous correspondence.
• File accounting reports, donor records, vendor correspondence, etc.
• Assist with records retention and shredding.
• Maintain custodial records as directed.
• Other duties as assigned.

REPORTING RELATIONSHIPS

Under general supervision of the Corps Officers with minimal freedom to plan, schedule and carry out responsibilities within established policies and guidelines.

This individual relates to and interacts with a wide range of contacts both within and outside The Salvation Army. In these contacts, they act as a representative of the Army and its mission.

PERFORMANCE MEASUREMENTS

This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as timeliness and accuracy of accomplishing assigned goals as outlined above. An evaluation of how effectively service is provided will be based on daily financial reports and profitability.

EDUCATION / EXPERIENCE

COMPETENCIES

POSITION LIMITATIONS

PHYSICAL DEMANDS / WORK ENVIRONMENT

THE SALVATION ARMY MISSION STATEMENT

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.