Program Coordinator - Department of Kinesiology

Administrative Professionals

Azusa, CA • ID: S917 • Full-Time/Regular

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

The Program Coordinator supports the operational, administrative, and communication needs of the Department of Kinesiology, with primary responsibility for coordinating activities related to the BS in Kinesiology undergraduate program. The position reports to the Department Chair of Kinesiology and works closely with the BS in Kinesiology Program Director, faculty, staff, and students to ensure effective program administration and high-quality student support. The Program Coordinator also serves as the Department's liaison between the College of Nursing and Health Sciences (CNHS) and other University units.

The ideal candidate is highly organized, detail-oriented, able to work under general supervision, and committed to providing excellent customer service in an academic environment.

Work days are typically 8-hour days, Monday through Friday.

Required Education

• Bachelor’s degree

Required Experience

• One to two years of administrative, program coordination, or customer service experience in a business or educational setting (higher education experience is preferred).

Primary Duties/Essential Functions

Under the direction of the Department Chair and with functional direction from the BS in Kinesiology Program Director, the Program Coordinator will:

• Coordinate daily operations for the BS in Kinesiology program, supporting the Chair and Program Director in implementing program policies, procedures, and initiatives.
• Coordinate course scheduling processes, including monitoring enrollment, supporting section and classroom planning, maintaining course rosters, and communicating with the Registrar, Scheduling Office, and Student Services.
• Provide frontline student support, serving as the primary contact for prospective and current undergraduate students and assisting with inquiries, advising, and navigation of program requirements.
• Support undergraduate recruitment, admissions, and orientation activities, including communication with prospective students and coordination of onboarding processes.
• Supervise and schedule undergraduate student workers, assigning daily duties and assisting with performance monitoring for tasks related to events, advising support, communications, and general program operations.
• Provide administrative coordination for departmental and program purchasing by relaying requests to purchasing staff and tracking the progress of requisitions and reimbursements.
• Support faculty and student worker hiring processes, including scheduling interviews, coordinating searches, and managing candidate communications as directed by the Chair.
• Coordinate timekeeping communications for adjunct faculty and student workers to support accurate tracking and reporting.
• Develop and maintain FERPA-compliant digital and physical recordkeeping systems for departmental and program files, including student records, personnel documentation, procedures, and meeting archives.
• Prepare and track reports and data summaries related to admissions, enrollment, course offerings, and program metrics for use by the Chair and Program Director.
• Plan and coordinate undergraduate program and department events, including information sessions, orientations, student meetings, receptions, kickoff events, and graduation-related processes and activities.
• Schedule, support, and document department and program meetings, including preparing agendas, distributing materials, and maintaining meeting minutes.
• Coordinate program and department communications, including student email announcements, website updates, catalog edits, promotional materials, social media content, bulletin boards, and alumni communication and outreach, in collaboration with the Chair, Program Director, and graduate Program Manager.
• Serve as a liaison to university support services, including catering, printing, mailroom, classroom technology, facilities, and media services.
• Attend and participate in department, program, and CNHS meetings, ensuring accurate documentation, implementation, and follow-up of related events, services, policies, and procedures.
• Engage in ongoing professional development, maintaining current knowledge of university systems, policies, procedures, and administrative processes.
• Perform other related duties as assigned by the Chair and BS in Kinesiology Program Director.

Skills

• Strong organizational, interpersonal, and problem-solving skills.
• Strong written and verbal communication skills, decision-making ability, attention to detail, and ability to follow through and complete tasks.
• Professional and warm demeanor.
• Proficient in Google applications, Microsoft Office, Word, Excel, and PowerPoint.
• Ability to collaborate and communicate as a productive team member and team builder.
• Demonstrates the ability to prioritize work and meet deadlines while working in a service-oriented environment with frequently changing priorities.
• Deal with challenges in a professional manner.
• Skilled in events and communications, working with visitors, and hosting guests.

Mental Demands

• Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline-oriented environment with accuracy and consistency.
• Ability to work independently and meet deadlines.
• Ability to work collaboratively with a team, as well as be an independent contributor.
• Ability to use critical thinking, exercise independent judgment, and deploy discretionary skills in determining when to act independently and when to consult management prior to taking action.
• Ability to learn procedures and retain information.
• Ability to work in agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
• Integrate Christian values in all aspects of work and job performance.
• Maintain confidentiality and manage confidential information.
• Communicate effectively in written and oral form.

Physical Demands

• Requires repetitive wrist/finger motions at a computer keyboard.
• Hearing and speaking on the telephone.
• Able to conduct business at other offices on campus.
• Able to lift, bend, grasp, reach, pull, and lift up to 20 lbs.
• Sitting for four to six hours daily with interspersed standing and walking.
• Repetitive at a computer keyboard.
• Ability to lift, grasp, reach, and bend.
• Able to lift up to 20 lbs. occasionally.
• Able to drive.

Visual Demands

• Reading, writing notes, graphic design (related to social media), and working on a computer monitor.

Environment

• Pleasant in-door office, semi-private office space, comfortable temperature.

Technologies

• Proficient in Google Apps, Microsoft Office, Word, Excel, and social media platforms.
• The Kinesiology Department uses PeopleSoft, 25Live, Zoom, Adobe Acrobat, Dropbox Sign, Formstack, Canva, Calendly, and others.

Compensation

• Grade 7: $19.49 to $22.41 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive .

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more about , our ', and our ''.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: .

Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.