Receptionist / Office Services

Position : Receptionist / Office Services Location : Boulder, CO

Job Id : 1055 # of Openings : 1 Summary : Clark Hill PLC is seeking receptionist / office services for its Boulder office location. This position is responsible for managing the reception desk and answering all income phone calls; greeting all clients and visitors; working with Office Services team to research unidentified mail items for appropriate distribution; scheduling conference rooms for use and managing needs (i.e., set-up, lunch requests, etc.); scheduling appointments, maintaining office supplies, handling mail distribution, and performing various administrative tasks like copying, filing, and hospitality for meetings and office; ensures that the reception desk is open and appropriately staffed at the beginning of each work day; ensures that the reception and desk areas are neat and organized; provide overflow administrative support as required or needed, per Office Manager. Primary Responsibilities :

• Manage the day-to-day operations of the office reception desk and answer all incoming phone calls in a timely manner, route calls, and take messages as needed or required.
• Ensure that the reception desk is open and ready for business at the beginning of each business day and ensure that the reception area is neat and organized providing a welcoming atmosphere to firm guests and visitors.
• Greet all clients and visitors to the firm, and contact the appropriate attorneys, legal administrative assistants, paralegals, or other staff members to announce their presence in an efficient manner.
• Serve coffee / tea and water to visitors. Maintain and oversee the scheduling of all conference room needs and coordinate set-up instructions and information to the Office Services team to ensure that the room is prepared as requested and on schedule.
• Efficiently handle process servers pursuant to firm policy and procedures.
• Collect and log hand-delivery packages and delivery to the appropriate recipient.
• Log and transmit incoming accounts payable and trust checks.
• Maintain the office phone directory and other internal directories / lists.
• Serve as an overflow clerical support resource for typing and other clerical and administrative needs as required or requested by the Office Manager.
• Submit and handle maintenance requests and serve as the primary contact for building maintenance personnel.
• Performing various administrative tasks like copying, filing, and mailing.
• Set up for client meetings.
• Maintain and order office supplies and hospitality supplies.
• Maintain kitchen and reception area clean and organized.
• Effectively team with the backup receptionist to ensure that the appropriate levels of coverage are maintained at all times.
• Perform other duties or tasks as assigned or requested (as needed) by the Office Manager.

Experience / Education

Candidates must be able to work 8 : 00 am – 5 : 00 pm Monday – Friday with flexibility and / or occasional overtime. This is a full-time position with a schedule of 40 hours per week. The salary range for this position at the time of posting is $20.00 - $22.00 per hour. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. Clark Hill PLC is an Equal Opportunity Employer.