Grant Administrator

POSITION SUMMARY

The Grant Administrator supports the agency in post-award compliance efforts. Responsibilities include funder reporting and invoicing, budgeting and prebudget, no-cost extensions and renewals, cost approvals and transfers, allowability reviews, and closeouts. The Grant Administrator I/II ensures grant requirements are being fulfilled by providing information and guidance to program personnel and other teams across the agency.

ABOUT US

CSS is a Catholic human and social services agency and behavioral health care provider that welcomes people of all faiths through its programs and employment. We provide help for our Alaskan neighbors through a variety of supportive service programs, including emergency shelter, food stability, housing, case management, and refugee assistance. CSS empowers individuals and families on their path to permanent stability, creating thriving communities for all. Located in Anchorage, Alaska, CSS is a nationally accredited organization through the Council on Accreditation (COA), which recognizes that CSS provides high quality services that meet best practice standards in the social service field.

Mission: To promote the physical, spiritual and mental welfare of persons in need in the community. This mission is achieved by:

• Offering charitable assistance to those in need, especially persons who are poor
• Developing and conducting programs to strengthen and support families and the dignity of the human spirit
• Administering the Corporal Works of Mercy and Gospel of Jesus Christ as defined by the magisterium of the Roman Catholic Church and envisioned by the traditional concepts of Catholic Social Teaching and Action through the laity
• And advocating for social justice for the common good of all

ABOUT OUR PROGRAM/DEPARTMENT

The Finance and Grants Department at Catholic Social Services (CSS) - Alaska plays a crucial role in ensuring the financial health and sustainability of the organization. With a strong focus on accounting functions, including accurate financial recording, reporting, and compliance with applicable financial regulations, this department lays the foundation for CSS's fiscal integrity. In conjunction with these accounting responsibilities, the department also actively engages in grants management. It is responsible for securing, tracking, and effectively utilizing grants to support CSS's mission of providing compassionate and comprehensive social services to individuals and families in need across Alaska. This dual emphasis on accounting and grants management ensures CSS maintains transparent and accountable financial practices while maximizing the impact of grant funds in fulfilling its mission.

REQUIRED COMPETENCIES

Teamwork: Interacts with people effectively. Encourages and respects the input of all team members. Communicates openly and honestly. Cooperates within the team and across the agency. Supports group decisions and puts group goals ahead of personal goals.

Microsoft Office: Fully proficient with Microsoft Office with extensive experience with Excel.

Software and Systems: Experience using grant or financial management software. Ability to understand and manipulate back end set up welcomed.

Research: Adept at reading and interpreting regulation, code, and law. Ability to apply findings and generalize knowledge across multiple scenarios.

Critical Thinking: Analyze facts and observations and apply findings to guide problem solving.

Self-sufficiency: Ability to work independently and self-guide day to day activities. Adept at understanding when to involve others and ask questions.

Decision Making & Judgement: Approach problems and decisions methodically and objectively. Uses sound judgement when making decisions and understanding the impacts to themselves, their team and the organization. Makes timely decisions.

RESPONSIBILITIES:

Grant Administration and Financial Management:

• Oversee the entire grant lifecycle, guided by the Finance and Grants Manager, from submission to reporting.
• Collaborate closely with finance and program teams to monitor grant budgets and expenditures.
• Coordinate and monitor the status of required grant revision requests.

Financial Operations:

• Assist in the execution of grant/contract processes, including setting up grants in the financial system and maintaining electronic filing systems.
• Handle invoicing, grant draws, and provide guidance on spending, ensuring adherence to allowability.

Communication and Collaboration:

• Maintain effective communication with funding agencies addressing inquiries and providing necessary documentation.
• Collaborate with internal teams to facilitate information flow and ensure accurate reporting.

Recordkeeping and Reporting:

• Establish and maintain organized records of all grants, including application materials, correspondence, and reports.
• Generate regular reports on grant activities, progress, and outcomes for the Finance and Grants Manager and stakeholders.
• Monitor reporting and filing schedules for all grants/contracts, coordinating the creation and submission of reports for accuracy and timeliness.

Grant Compliance Oversight:

• Work collaboratively with the Finance and Grants Manager to monitor grant compliance and adherence to guidelines and regulations.
• Proactively identify and address issues impacting grant deliverables or reporting, reporting findings promptly.
• Stay informed about federal, state, municipal, and other grant agency regulations, serving as a resource for agency personnel.
• Review allowability with applicable grant regulations, requirements, reporting schedules, and deadlines.

Audit, Budget, and Closeout support:

• Assist in the annual budget, all audits including funder reviews, and single and financial audit.
• Assist in pre-award budget creation and provide expertise on proposal compliance.
• Complete the closeout process for all grants and contracts.

Other:

• Perform other duties as assigned.

QUALIFICATIONS:

Minimum Education Requirement: Bachelor's degree in business, accounting, administration or related field. Four (4) years of experience may be substituted for the required education.

Minimum Experience Requirement: Two (2) years of experience in grant administration, compliance, and/or accounting is required.

A relevant combination of education and experience may be considered.

Professional certifications (e.g., CGMS, GPC) is preferred.

WORK ENVIRONMENT

Work is performed in a standard indoor office environment. Occasional lifting of up to 25 pounds. Frequently sitting or standing at a desk for several hours at a time.

Travel out of Alaska is rare. Occasional travel within Anchorage is required.

Location: 4600 Debarr Road, Anchorage, AK.