Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Brooklyn Park, Minnesota. In this role, you will support scheduling operations and data entry tasks essential for the smooth functioning of operations. This position requires a strong ability to manage schedules efficiently and proficiency in Excel to handle various data tasks.

Responsibilities :

• Collaborate with teams to create and update schedules three weeks in advance, ensuring a seamless workflow.
• Input and maintain accurate data related to employee availability and scheduling within the system.
• Utilize Excel to organize and format spreadsheets, including performing V-lookups and related functions.
• Communicate effectively with operations and project specialists to ensure all scheduling information is aligned with business needs.
• Assist in managing backend systems to streamline scheduling processes for retail locations.
• Ensure schedules are accessible and ready for store teams to implement without delays.
• Participate in team meetings to provide updates on scheduling progress and address any operational concerns.
• Maintain confidentiality and accuracy when handling sensitive employee data.
• Support administrative tasks as needed to facilitate efficient operations.
• Previous experience in an administrative or data entry role.
• Proficiency in Microsoft Excel, including functions such as formatting spreadsheets and V-lookups.
• Strong organizational skills with attention to detail.
• Ability to multitask and manage priorities effectively in a fast-paced environment.
• Excellent communication skills to collaborate with multiple teams.
• Understanding of scheduling systems and their importance in business operations.
• Familiarity with retail workflows is a plus.
• Ability to work on-site during standard business hours, Monday through Friday.